Difference: WorkBookComingToCERN (1 vs. 111)

Revision 1112019-10-15 - KirstiAspola

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1.6 Information for Newcomers

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  - please go to new invitation website to fill in the invitation request. The request will be handled by the CMS Secretariat as soon as possible and the letter (and the relevant documents were applicable) will be sent back to you. On the main page, please read the instructions and select the invitation letter you need from the menu on the right. Please note that the website works only with an active CERN account. If you have a CERN account but you still cannot access the site, please contact the CMS secretariat. If you don't have a CERN account, please register your account as CERN Lightweight account following the instructions on the CERN Account Management main page and, once registered, send a confirmation to the CMS secretariat.
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- if you have any questions, please contact cms-invitation@cernNOSPAMPLEASE.ch
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- if you have any questions, please contact cms-invitation@cernNOSPAMPLEASE.ch or cms.secretariat@cernNOSPAMPLEASE.ch
  - collaborators from US CMS institutes, please go to US CMS invitation website OR contact Yasemin Yazgan.
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  IMPORTANT to know: You cannot apply to both Swiss and French visas (as both are Schengen) but you must choose depending on which country you are planning to live in. Especially for a long term visa, we encourage you to apply for the French visa D if you have at least 3-4 weeks time ahead and are not fully sure if you will install in France or Switzerland. The Users Office can apply for a Swiss "Carte de legitimation" for the users having a French visa D with the intention of settling in France, but who are temporarily staying at the CERN Hostel in Switzerland, but one can also choose to live then in Switzerland without too much paperwork. Those who come to CERN with a Swiss visa D, and would then like to live in France, need to apply for a French visa D from the French consulate in Geneva BUT only after the "Carte de legitimation" is delivered. It is obligatory then to stay in Switzerland during that time (at least one month). To apply for the visa in Geneva, note that also a Swiss local address is required (CERN hostel is not accepted).
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Please takenote thatyour Team Leader has to approve your request for the invitation.
 CERN associated personnel (users) is allowed up to 3 months' grace at the end of their functions to allow for removal and going back to home countries. The "Carte de legitimation" can be mailed back to the Users Office after home country has been reached.

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  Otherwise you will need 3 CHF (or equivalent in EUR) to buy a bus ticket from the ticket machine at the bus stop.
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To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 (marked with terminus "CERN" in front) to CERN. You can also take bus Y from the Airport to CERN directly (it goes ~ twice per hour).
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See: How to get to CERN and Geneva transport website TPG
  There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4
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  To get to CERN from the Train station take the tram number 18 (marked with terminus "CERN" in front) to CERN directly.
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You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.
 

Arriving at CERN

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 The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.

Please note that some websites (e.g. CERN market) are only accessible to CERN users. You can therefore create a lightweight account prior to your

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arrival: <https://account.cern.ch/account/Externals/>https://account.cern.ch/account/Externals/
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arrival: External Account
 

St. Genis Hostel

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Review status

Reviewer/Editor and Date (copy from screen) Comments
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KirstiAspola - 2019-10-15 updated how to getto CERN info
 
KirstiAspola - 2019-04-12 added link to CMS Welcome Twiki page to registering with CMS
AniYaneva - 2019-03-29 updated the Subsistence allowance and other payments information and links
KirstiAspola - 2018-06-13 updated the visa information links
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I went through chapter 1 section 6 .(email from morelos to Kati).

The information is relevant and clear. I would suggest to add a warning message on the voltage/frecuency difference between Europe and USA.

This section has several links out of date, they require little direct work.

I would suggest to update the link at "Foyer George Willimas"

I would suggest to update the link at "CMS Secretariat"

I would suggest to update the link at "Getting a Computing Account"

I would suggest to update the link at "Swiss Life "

I would suggest to update the link at "plugs"

I would suggest to update the link at "Geneva Public Transport (TPG) "

I would suggest to update the link at "http://csnl.ptrtovoid.net/"

I would suggest to update the link at " Summer Students Information Page "

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Updated the straightforward links that A.Morelos suggested.

 
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Responsible: KirstiAspola

Revision 1102019-10-07 - KirstiAspola

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 For updated information, please refer to Users Office -Health Insurance Information
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Other insurances but be careful what they cover: Golden Care and Swiss Care
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Revision 1092019-09-16 - AnnaYaneva

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  - or by going to the French Consulate competent for your usual place of residence as soon as you receive the CERN invitation, presenting the convention d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972. It is important that you sign this convention yourself before presenting it to any authorities.
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 Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
  2. First name(s):
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  As mentioned before, if you get the French long-term visa D, you do not need to have the Swiss visa D as you will receive the Swiss legitimation card at CERN. However, the Swiss visa D is not enough to able one to live in France.
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Revision 1082019-04-12 - KirstiAspola

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META TOPICPARENT name="WorkBook"

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  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
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Upon arrival, please have a look at the Twikipages of Welcome to CMS
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Review status

Reviewer/Editor and Date (copy from screen) Comments
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KirstiAspola - 2019-04-12 added link to CMS Welcome Twiki page to registering with CMS
 
AniYaneva - 2019-03-29 updated the Subsistence allowance and other payments information and links
KirstiAspola - 2018-06-13 updated the visa information links
YaseminYazgan - 2018-01-24 added US CMS invitation website and modified wording to make sure all US CMS collaborators can contact me

Revision 1072019-03-29 - AnnaYaneva

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  In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: Network.
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#CMSSafety
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CMS Safety

Please read carefully the Safety at CMS web pages for information e.g. about Safety Training and Awareness, Internal Accident report and the FAQ, which contains lot of useful information on safety but also about how to organize a private visit to CMS or how to become a CMS guide.

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Cash Payments for Subsistence (Team Account)

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Subsistence allowance and other payments

 
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If you are entitled to receive a subsistence during your stay at CERN, please contact Ani Yaneva (in 40-5-B05) or Kirsti Aspola (in 40-5-A24). But first you must be properly registered. One day after receiving notification that cash will be treated, you can go to the Post Office counter (Post Office Meyrin (9:00-16:00) Bldg. 63, tel. 72798). You may have to sign the subsistence claim in EDH. If you have a bank account (Switzerland, France or your home country) where you could receive payments from CERN, you are required to mention this in your payment claims (bank information to be given to Ani or Kirsti). If you stay more than 3 months, you are anyway required to open a bank account in order to receive payments.
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If you are entitled to receive payments from CERN during your stay at CERN, please make sure that your bank details are properly registered by filling out this EDH form, once you have a CERN Computing Account.
 
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Bring with you: CERN access card and a valid ID document.
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More information can be found in the CERN Admin guide:
 
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Please note that your cash voucher must be picked up within two months after which it will expire.
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Registration of bank details

Payment and reimbursement forms

As CERN payments are in Swiss Francs, it is important to make sure your bank will be able to receive this currency.

For payments initiated by the CMS collaboration, please contact Ani Yaneva (in 40-5-B05) or Kirsti Aspola (in 40-5-A24).

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Review status

Reviewer/Editor and Date (copy from screen) Comments
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AniYaneva - 2019-03-29 updated the Subsistence allowance and other payments information and links
 
KirstiAspola - 2018-06-13 updated the visa information links
YaseminYazgan - 2018-01-24 added US CMS invitation website and modified wording to make sure all US CMS collaborators can contact me
KirstiAspola - 2017-02-10 updated and added some links

Revision 1062018-06-13 - KirstiAspola

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META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

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  1. Foreseeable place of residence (France/Switzerland):
  2. Date of last entry into Schengen Area (if applicable):
  3. Will you be accompanied by your family:
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  1. Are you part of any specific program, eg. EPLANET: yes/no
 
  1. Name of the requesting person:
  2. University and Department of the requesting person:

Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

Useful information can be obtained from the Swiss and French diplomatic representations abroad, as well as from the following Web pages:

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Review status

Reviewer/Editor and Date (copy from screen) Comments
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KirstiAspola - 2018-06-13 updated the visa information links
 
YaseminYazgan - 2018-01-24 added US CMS invitation website and modified wording to make sure all US CMS collaborators can contact me
KirstiAspola - 2017-02-10 updated and added some links
KirstiAspola - 05-Nov-2015 added new invitation website information, general editing

Revision 1052018-01-24 - YaseminYazgan

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1.6 Information for Newcomers

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  - if you have any questions, please contact cms-invitation@cernNOSPAMPLEASE.ch
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- for US citizens and any other nationalities applying for a visa from US, please contact Yasemin Yazgan
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- collaborators from US CMS institutes, please go to US CMS invitation website OR contact Yasemin Yazgan.
 

Please contact the local consulate/embassy about 6-8 weeks before (but minimum 3 weeks) your projected travel date, especially in countries where appointments are required for the visa application. Although early applications are encouraged, they should not be made more than 3 months in advance. Original invitations aren't always requested by the consulates, that depends on the local authorities so you need to check that. You also need to make sure that you have a valid health insurance with 'rapatriement' that covers your whole stay.

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Review status

Reviewer/Editor and Date (copy from screen) Comments
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YaseminYazgan - 2018-01-24 added US CMS invitation website and modified wording to make sure all US CMS collaborators can contact me
 
KirstiAspola - 2017-02-10 updated and added some links
KirstiAspola - 05-Nov-2015 added new invitation website information, general editing
KirstiAspola - 26-Jan-2015 updated insurance info

Revision 1042017-02-10 - KirstiAspola

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1.6 Information for Newcomers

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Introduction

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Please visit also the CERN Guide for newcomers for more complete information.
  The CERN facility spans two sites; Meyrin in Switzerland and Prévessin in France. The CMS detector is located in France, Cessy (Point 5), which is about 15 km from the CERN Meyrin site 'See map'. The facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin (CH) site.
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Procedure for obtaining invitation letter for visas for Switzerland and France

In accordance with the Status Agreement with CERN, Switzerland and France facilitate the entry of members of the Organization’s personnel onto their territories. Where relevant, detailed procedures for obtaining visas apply. Please see:

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* Visa Requirement and Procedure for Switzerland and France
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* Visa Requirement and Procedure for Switzerland and France

More information by nationality concerning the visa requirements can be found at Swiss State Secretariat for Migration SEM

  Invitation letters request:
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  1. Foreseeable end date of the stay:
  2. Date of last entry into Schengen Area (if applicable):
  3. Number of foreseeable visits during one year:
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  1. Are you part of any specific program, eg. EPLANET: yes/no
 
  1. Name of the requesting person (if applicable):
  2. University and Department of the requesting person:
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Review status

Reviewer/Editor and Date (copy from screen) Comments
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KirstiAspola - 2017-02-10 updated and added some links
 
KirstiAspola - 05-Nov-2015 added new invitation website information, general editing
KirstiAspola - 26-Jan-2015 updated insurance info
KirstiAspola - 08-Jan-2015 updated insurance info

Revision 1032017-01-11 - KirstiAspola

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  Be fairly quick with a hostel reservation as they are often very full, but they only take reservations two months in advance. It is a bit cheaper to live on the French side of the boarder.
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You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).
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You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).
  The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.
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 In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members;
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− at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
 
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Following changes in the French social security system affecting ‘frontalier’ workers, a number of French health insurance companies have stopped offering health insurance which previously was an option also for CERN users (hereinafter referred as MPAs).

CERN has looked into health insurance products on the market and has identified a health insurance plan that is deemed adequate and which may be a useful option for MPAs who may not have adequate coverage in place from their home institution or who choose not to or cannot enroll in the CERN Health Insurance Scheme (CHIS). This health insurance is offered by the insurance company Allianz WorldWide Care for a monthly fee of 139 euros per insured person (MPA and each of his/her accompanying family members). MPAs may take out this health insurance as primary or as complementary insurance; coverage is worldwide, with the exception of the USA.

Enrolment in CHIS remains a possible option, as well as other insurance products that are found adequate. It is the sole responsibility of each MPA to select and take out the health insurance which meets his/her needs and, if applicable, those of his/her accompanying family members. CERN does not arrange health insurance for MPAs and engages no liability in this respect.

CERN Health Insurance (CHIS) (UNIQA): Full coverage in 2015: is 1208 CHF/month. Reduced coverage: is 604 CHF/month CHIS - Contributions). UNIQA is more expensive, but if you have a spouse/children, it can be worth it. With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.

For further and updated information, please refer to

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For updated information, please refer to
 Users Office -Health Insurance Information

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Revision 1022016-01-28 - KirstiAspola

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  Swiss Info
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Anglo Info
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Revision 1012015-11-05 - KirstiAspola

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1.6 Information for Newcomers

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  Invitation letters request:
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- please go to new invitation website to fill in the invitation request. The request will be handled by the CMS Secretariat as soon as possible and the letter (and the relevant documents were applicable) will be sent back to you. On the main page, please read the instructions and select the invitation letter you need from the menu on the right. Please note that the website works only with an active CERN account. If you have a CERN account but you still cannot access the site, please contact the CMS secretariat. If you don't have a CERN account, please register your account as CERN Lightweight account following the instructions on the CERN Account Management main page and, once registered, send a confirmation to the CMS secretariat.

- if you have any questions, please contact cms-invitation@cernNOSPAMPLEASE.ch

 -for US citizens and any other nationalities applying for a visa from US, please contact Yasemin Yazgan
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-for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch

-for EPLANET Programme please contact Kirsti Aspola or Ani Yaneva

  Please contact the local consulate/embassy about 6-8 weeks before (but minimum 3 weeks) your projected travel date, especially in countries where appointments are required for the visa application. Although early applications are encouraged, they should not be made more than 3 months in advance. Original invitations aren't always requested by the consulates, that depends on the local authorities so you need to check that. You also need to make sure that you have a valid health insurance with 'rapatriement' that covers your whole stay.
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 − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
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Following recent changes in the French social security system affecting ‘frontalier’ workers, a number of French health insurance companies have stopped offering health insurance which previously was an option also for CERN users (hereinafter referred as MPAs).

CERN has looked into health insurance products on the market and has identified a health insurance plan that is deemed adequate and which may be a useful option for MPAs who may not have adequate coverage in place from their home institution or who choose not to or cannot enroll in the CERN Health Insurance Scheme (CHIS). This health insurance is offered by the insurance company Allianz WorldWide Care for a monthly fee of 139 euros per insured person (MPA and each of his/her accompanying family members). MPAs may take out this health insurance as primary or as complementary insurance; coverage is worldwide, with the exception of the USA. For the time being the insurance company can only offer policies to MPAs up to a maximum duration of 180 days. In addition, MPAs who live in Switzerland for more than 180 days are not eligible.

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Following changes in the French social security system affecting ‘frontalier’ workers, a number of French health insurance companies have stopped offering health insurance which previously was an option also for CERN users (hereinafter referred as MPAs).
 
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Please note that CERN is not party to the insurance contract between the MPA and the insurer.
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CERN has looked into health insurance products on the market and has identified a health insurance plan that is deemed adequate and which may be a useful option for MPAs who may not have adequate coverage in place from their home institution or who choose not to or cannot enroll in the CERN Health Insurance Scheme (CHIS). This health insurance is offered by the insurance company Allianz WorldWide Care for a monthly fee of 139 euros per insured person (MPA and each of his/her accompanying family members). MPAs may take out this health insurance as primary or as complementary insurance; coverage is worldwide, with the exception of the USA.
  Enrolment in CHIS remains a possible option, as well as other insurance products that are found adequate. It is the sole responsibility of each MPA to select and take out the health insurance which meets his/her needs and, if applicable, those of his/her accompanying family members. CERN does not arrange health insurance for MPAs and engages no liability in this respect.

CERN Health Insurance (CHIS) (UNIQA): Full coverage in 2015: is 1208 CHF/month. Reduced coverage: is 604 CHF/month CHIS - Contributions). UNIQA is more expensive, but if you have a spouse/children, it can be worth it. With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.

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For further information please refer to http://usersoffice.web.cern.ch/health-insurance-information

It seems currently there is only one agency in France called Assurances Pibouleau Stéphane in St.Genis-Pouilly which can assure you fully for one year via a company called April International for expats. Find at: Yellow Pages France

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For further and updated information, please refer to Users Office -Health Insurance Information
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Registering with CMS

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Once your CERN registration is done, please pass by the CMS Secretariat in bldg 40-5-B01 to register in the CMS database. To be officially registered in the CMS people database, please contact the CMS secretariat.
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Once your CERN registration is done, please pass by the CMS Secretariat in bldg 40-5-B01 to register in the CMS database. To be officially registered in the CMS people database, please send an email to the CMS secretariat.
  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
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  Please read carefully the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you are in a radiation controlled area, e.g. a radioactive source in a laboratory. In view of the significant increase in the number of CERN users, the CERN Medical Service is unfortunately no longer able to deliver these certificates. They kindly ask you to provide a new medical certificate delivered by a doctor designated by your home institute or, if your home institute agrees, a local doctor. A list of local doctors able to provide such a certificate is available on the Medical Service website Medical Service.
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Cash Payments for Subsistence (Team Account)

If you are entitled to receive a subsistence during your stay at CERN, please contact Ani Yaneva (in 40-5-B05) or Kirsti Aspola (in 40-5-A24). But first you must be properly registered. One day after receiving notification that cash will be treated, you can go to the Post Office counter (Post Office Meyrin (9:00-16:00) Bldg. 63, tel. 72798).

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You may have to sign the subsistence claim in EDH.
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You may have to sign the subsistence claim in EDH. If you have a bank account (Switzerland, France or your home country) where you could receive payments from CERN, you are required to mention this in your payment claims (bank information to be given to Ani or Kirsti). If you stay more than 3 months, you are anyway required to open a bank account in order to receive payments.
  Bring with you: CERN access card and a valid ID document.
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  It is important to compare the cost of living in Switzerland and France as the prices of accommodation, food, leisure activities, etc. do vary from one to the other.
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Bringing pets

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We keep pets out of interest in the animals or as household companions. They accompany us and are not intended for sale. Special import regulations apply for dogs, cats, ferrets and birds as pets.

What are pets?

Pets are animals of the species listed below, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners.

List of pets:

* Dogs, cats, ferrets: specific rules apply to these animals! (see the link below);

* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" (see the link below);

* Domestic rabbits;

* Rodents;

* Amphibians;

* Reptiles;

* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see the link below);

* Invertebrate animals (except bees and crustaceans).

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We keep pets out of interest in the animals or as household companions. They accompany us and are not intended for sale. Special import regulations apply for dogs, cats, ferrets and birds as pets. Pets are animals of the species, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners. See the links below:
 

Bringing pets to Switzerland

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  Restrictions on import: Import bans / Temporary restrictions / Special conditions
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Special conditions for importing pets

* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see the link above . They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.

* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see the link "Restrictions on imports" above).

* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see the link "Special case birds" above).

* For several exotic pets a husbandry permission is needed. This does not apply for short stays (i.e. holidays) but only if the pet is intended to live in Switzerland. Before a permit is issued, the cantonal veterinarian makes sure that the required space and care for the animal is provided. Permits are needed for all mammals (livestock species excluded), many birds and some fish.

  * The import requirements arising from the laws on conservation on species apply for protected or non-domesticated species even if those are deemed pets. See link "Wild Fauna and Flora / CITES".

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  Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building once you have obtain a local address either in Switzerland or in France.
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Getting Around

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The tram 14 takes you to the center of Geneva. The ticket costs 3.5 CHF and it can be bought from a ticket machine at each bus stop. There a two types of machines and the new ones give change. You can also buy 20, 30 or 50 CHF bus cards ("cartabonus") at the news stand in the main building but only the
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The tram 18 takes you to the center of Geneva. The ticket costs 3 CHF and it can be bought from a ticket machine at each bus stop. There a two types of machines and the new ones give change. You can also buy 20, 30 or 50 CHF bus cards ("cartabonus") at the news stand in the main building but only the
 old ticket machines accept these cards.

A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the tram back to CERN.

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  Geneva Public Transport (TPG)
Added:
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Cinema

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Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 05-Nov-2015 added new invitation website information, general editing
 
KirstiAspola - 26-Jan-2015 updated insurance info
KirstiAspola - 08-Jan-2015 updated insurance info
KirstiAspola - 17 Nov 2014 updated insurance info for frontalier workers who are family members of a CHIS main member

Revision 1002015-05-22 - TaniaPardo

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  Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
Changed:
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<
  1. First name(s):
  2. Civil Status (Ms/Mrs/Mr):
  3. Date of birth:
  4. Place of birth:
  5. Nationality:
  6. Complete current address of residence:
  7. Telephone:
  8. Email:
  9. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  10. Employing institute or University:
  11. Address of the institute/univ:
  12. Foreseeable start date of the stay:
  13. Foreseeable end date of the stay:
  14. Date of last entry into Schengen Area (if applicable):
  15. Number of foreseeable visits during one year:
  16. Are you part of any specific program, eg. EPLANET: yes/no
  17. Name of the requesting person (if applicable):
  18. University and Department of the requesting person:
>
>
  1. First name(s):
  2. Civil Status (Ms/Mrs/Mr):
  3. Date of birth:
  4. Place of birth:
  5. Nationality:
  6. Complete current address of residence:
  7. Telephone:
  8. Email:
  9. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  10. Employing institute or University:
  11. Address of the institute/univ:
  12. Foreseeable start date of the stay:
  13. Foreseeable end date of the stay:
  14. Date of last entry into Schengen Area (if applicable):
  15. Number of foreseeable visits during one year:
  16. Are you part of any specific program, eg. EPLANET: yes/no
  17. Name of the requesting person (if applicable):
  18. University and Department of the requesting person:
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Line: 118 to 120
 Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:
  1. a Swiss D+C type visa if you are establishing your place of residence in Switzerland, or
Changed:
<
<
  1. a French D type visa if you are establishing your place of residence in France
>
>
  1. a French D type visa if you are establishing your place of residence in France
  or if you have not yet decided where to establish your future place of residence.

For Switzerland: you must go to the Swiss Consulate competent for your usual place of residence, taking this letter with you, and request a visa bearing the words “prise de fonctions au CERN”, explaining that you will become a member of the CERN personnel and that as such you will be entitled to a legitimation card issued by the Swiss Federal Department of Foreign Affairs and to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955.

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  Data needed (as in passport) for the long term (more than 3 months stay) visa requests:
  1. Family name(s):
Changed:
<
<
  1. First name(s):
  2. Civil Status (Ms/Mrs/Mr):
  3. Date of birth:
  4. Place of birth:
  5. Passport number:
  6. Passport issue date:
  7. Place of issue of passport:
  8. Passport validity:
  9. Nationality:
  10. Complete current address of residence:
  11. Telephone:
  12. Email:
  13. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  14. Employing institute or University:
  15. Address of institute/univ:
  16. Foreseeable start date of the stay:
  17. Foreseeable end date of the stay:
  18. Foreseeable place of residence (France/Switzerland):
  19. Date of last entry into Schengen Area (if applicable):
  20. Will you be accompanied by your family:
  21. Are you part of any specific program, eg. EPLANET: yes/no
  22. Name of the requesting person:
  23. University and Department of the requesting person:
>
>
  1. First name(s):
  2. Civil Status (Ms/Mrs/Mr):
  3. Date of birth:
  4. Place of birth:
  5. Passport number:
  6. Passport issue date:
  7. Place of issue of passport:
  8. Passport validity:
  9. Nationality:
  10. Complete current address of residence:
  11. Telephone:
  12. Email:
  13. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  14. Employing institute or University:
  15. Address of institute/univ:
  16. Foreseeable start date of the stay:
  17. Foreseeable end date of the stay:
  18. Foreseeable place of residence (France/Switzerland):
  19. Date of last entry into Schengen Area (if applicable):
  20. Will you be accompanied by your family:
  21. Are you part of any specific program, eg. EPLANET: yes/no
  22. Name of the requesting person:
  23. University and Department of the requesting person:
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.
Line: 205 to 209
 The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.

Please note that some websites (e.g. CERN market) are only accessible to CERN users. You can therefore create a lightweight account prior to your

Changed:
<
<
arrival: <https://account.cern.ch/account/Externals/>https://account.cern.ch/account/Externals/
>
>
arrival: <https://account.cern.ch/account/Externals/>https://account.cern.ch/account/Externals/
 

St. Genis Hostel

Line: 268 to 274
  In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that:
Changed:
<
<
− at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
>
>
− at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
  Following recent changes in the French social security system affecting ‘frontalier’ workers, a number of French health insurance companies have stopped offering health insurance which previously was an option also for CERN users (hereinafter referred as MPAs).
Line: 304 to 310
 

Registering with CMS

Changed:
<
<
Once your CERN registration is done, please pass by the CMS Secretariat in bldg 40-5-B01 to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
>
>
Once your CERN registration is done, please pass by the CMS Secretariat in bldg 40-5-B01 to register in the CMS database. To be officially registered in the CMS people database, please contact the CMS secretariat.
  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
Line: 313 to 319
 

Creation of Computer Account

Changed:
<
<
Before you get a Computer Account on the IT-CMS server, you must be registered both in the CERN Database and as a collaborator in the CMS database. Then follow the instructions given in section Getting a Computing Account.
>
>
Before you get a Computer Account on the IT-CMS server, you must be registered both in the CERN Database and as a collaborator in the CMS database. Then follow the instructions given in section Getting a Computing Account.
 

Laptop Registration

Line: 402 to 413
 

Bringing pets to France

Changed:
<
<
Conditions for importation into France of pets, from countries not members of the European Union
>
>
Conditions for importation into France of pets, from countries not members of the European Union
  Animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.

European legislation regulates the movements of domestic carnivores (cats, dogs and ferrets) to limit the risk of introducing animal diseases, including rabies.

Changed:
<
<
You want to bring to France a cat, dog or ferret
>
>
You want to bring to France a cat, dog or ferret
  More information is available on the website of the Ministry of Food, Agriculture and Fisheries.
Line: 477 to 489
  Shuttle Service
Changed:
<
<
USCMS Guide to Coming to and Living at CERN
>
>
USCMS Guide to Coming to and Living at CERN
  CERN Clubs
Line: 511 to 523
 
KatiLassilaPerini - 24 Jan 2008 minor edits
KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes
Changed:
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<
%TWISTY{mode="div" showlink="Detailed comments 18-Sep-2012 " hidelink="Hide " firststart="hide"
>
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%TWISTY{mode="div" showlink="Detailed comments 18-Sep-2012 " hidelink="Hide " firststart="hide"
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  </>
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%TWISTY{mode="div" showlink="Detailed comments 19-Sep-2012 " hidelink="Hide " firststart="hide"
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1.6 Information for Newcomers

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Public Transport from the Airport and Train Station

On arrival by air, take a free ticket from the ticket machine (baggage claim area). The “Unireso” ticket, issued free of charge by Geneva International Airport, enables you to use public transport in Geneva public transport in Geneva for 80 minutes. This ticket is only valid with your flight ticket to prove that you have arrived on that day.
Changed:
<
<
Otherwise you will need 3.5 CHF (or equivalent in EUR) to buy a bus ticket from the ticket machine at the bus stop.
>
>
Otherwise you will need 3 CHF (or equivalent in EUR) to buy a bus ticket from the ticket machine at the bus stop.
  To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 (marked with terminus "CERN" in front) to CERN. You can also take bus Y from the Airport to CERN directly (it goes ~ twice per hour).

Revision 982015-01-26 - KirstiAspola

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 − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
Changed:
<
<
This issue has become very complicated lately due to the new rules imposed by the French government concerning the "frontaliers".
>
>
Following recent changes in the French social security system affecting ‘frontalier’ workers, a number of French health insurance companies have stopped offering health insurance which previously was an option also for CERN users (hereinafter referred as MPAs).
 
Changed:
<
<
The project of the new proposed Health insurance project for users is now ready and you can take it up for 6 months (for the time being): http://usersoffice.web.cern.ch/health-insurance-information
>
>
CERN has looked into health insurance products on the market and has identified a health insurance plan that is deemed adequate and which may be a useful option for MPAs who may not have adequate coverage in place from their home institution or who choose not to or cannot enroll in the CERN Health Insurance Scheme (CHIS). This health insurance is offered by the insurance company Allianz WorldWide Care for a monthly fee of 139 euros per insured person (MPA and each of his/her accompanying family members). MPAs may take out this health insurance as primary or as complementary insurance; coverage is worldwide, with the exception of the USA. For the time being the insurance company can only offer policies to MPAs up to a maximum duration of 180 days. In addition, MPAs who live in Switzerland for more than 180 days are not eligible.
 
Changed:
<
<
IMPORTANT: Insurance for 'frontaliers' is not applicable to CERN users, see links for more information: News in Bulletin No 45-46/2014 , Health Insurance Information, Frontaliers Insurance.
>
>
Please note that CERN is not party to the insurance contract between the MPA and the insurer.
 
Changed:
<
<
See also information concerning the health insurance of 'frontalier' workers who are family members of a CHIS main member: News in Bulletin No 47-48/2014.
>
>
Enrolment in CHIS remains a possible option, as well as other insurance products that are found adequate. It is the sole responsibility of each MPA to select and take out the health insurance which meets his/her needs and, if applicable, those of his/her accompanying family members. CERN does not arrange health insurance for MPAs and engages no liability in this respect.
  CERN Health Insurance (CHIS) (UNIQA):
Changed:
<
<
Please take note that in principal (but they are more leaninet recently due to the insurance issue) you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
>
>
Full coverage in 2015: is 1208 CHF/month. Reduced coverage: is 604 CHF/monthCHIS - Contributions). UNIQA is more expensive, but if you have a spouse/children, it can be worth it. With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
 
Changed:
<
<
With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
>
>
For further information please refer to http://usersoffice.web.cern.ch/health-insurance-information
 
Changed:
<
<
The companies below may or may not (under investigation) assure you currently:

Golden Care: 160 – 200 CHF/month depending on age group. Please visit website. It is to be noted that this insurance coverage is not too bad for students and shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.

Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.

If you live in Switzerland:

ALLIANZ: Boulevard du Pont d'Arve 28, 1205 Geneva, tel: 022 708 0606

LLOYDS: Assurance Service SA, Rue Valin 2, CP 193, 1211 Geneve 1, tel: 022732 5800

CSS Insurance: CSS Agence de Genève, Rue du Marché 11, 1204 Genève (300 CHF/month. Special insurance plans available for students from abroad (around 90 CHF/month)).

Comparis.ch allows you to compare different insurance plans and companies in Switzerland.

If you live in France:

Note that all the companies below propose ONLY a complimentary insurance to be used with the French social security (1 Jan 2015): AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance.

Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.

Credit Agricole website also proposes insurance coverages.

It seems currently there is only one agency called Assurances Pibouleau Stéphane in St.Genis-Pouilly which can assure you fully via a company called April International for expats.

>
>
It seems currently there is only one agency in France called Assurances Pibouleau Stéphane in St.Genis-Pouilly which can assure you fully for one year via a company called April International for expats.
 Find at:Yellow Pages France

back to top

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Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola- 26-Jan-2015 updated insurance info
 
KirstiAspola - 08-Jan-2015 updated insurance info
KirstiAspola - 17 Nov 2014 updated insurance info for frontalier workers who are family members of a CHIS main member
KirstiAspola - 06 Nov 2014 updated insurance and dosimeter info

Revision 972015-01-08 - KirstiAspola

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META TOPICPARENT name="WorkBook"

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Insurance

Changed:
<
<
Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the private insurance cost.
>
>
In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

This issue has become very complicated lately due to the new rules imposed by the French government concerning the "frontaliers".

The project of the new proposed Health insurance project for users is now ready and you can take it up for 6 months (for the time being): http://usersoffice.web.cern.ch/health-insurance-information

  IMPORTANT: Insurance for 'frontaliers' is not applicable to CERN users, see links for more information: News in Bulletin No 45-46/2014 , Health Insurance Information, Frontaliers Insurance.

See also information concerning the health insurance of 'frontalier' workers who are family members of a CHIS main member: News in Bulletin No 47-48/2014.

Deleted:
<
<
The project of the new proposed Health insurance project for users is almost ready, and should be available soon (by end 2014).

In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

 CERN Health Insurance (CHIS) (UNIQA):
Changed:
<
<
Please take note that in principal (but there are exceptions) you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
>
>
Please take note that in principal (but they are more leaninet recently due to the insurance issue) you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
  With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
Added:
>
>
The companies below may or may not (under investigation) assure you currently:
 Golden Care: 160 – 200 CHF/month depending on age group. Please visit website. It is to be noted that this insurance coverage is not too bad for students and shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.

Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.

Line: 302 to 303
  If you live in France:
Changed:
<
<
AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland. However, at the moment (Sep2014), they are not willing to insure CERN users for a full coverage.
>
>
Note that all the companies below propose ONLY a complimentary insurance to be used with the French social security (1 Jan 2015): AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance.
  Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.

Credit Agricole website also proposes insurance coverages.

Added:
>
>
It seems currently there is only one agency called Assurances Pibouleau Stéphane in St.Genis-Pouilly which can assure you fully via a company called April International for expats. Find at:Yellow Pages France
 back to top

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Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 08-Jan-2015 updated insurance info
 
KirstiAspola - 17 Nov 2014 updated insurance info for frontalier workers who are family members of a CHIS main member
KirstiAspola - 06 Nov 2014 updated insurance and dosimeter info
KirstiAspola - 09 Sep 2014 updated and added some Useful information links, modified insurance info

Revision 962014-11-17 - KirstiAspola

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 Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the private insurance cost.
Changed:
<
<
IMPORTANT: Insurance for frontaliers is not applicable to CERN users, see links for more information: News in Bulletin Nov 2014
>
>
IMPORTANT: Insurance for 'frontaliers' is not applicable to CERN users, see links for more information: News in Bulletin No 45-46/2014
 , Health Insurance Information, Frontaliers Insurance.
Added:
>
>
See also information concerning the health insurance of 'frontalier' workers who are family members of a CHIS main member: News in Bulletin No 47-48/2014.
 The project of the new proposed Health insurance project for users is almost ready, and should be available soon (by end 2014).

In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland.

Line: 509 to 511
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 17 Nov 2014 updated insurance info for frontalier workers who are family members of a CHIS main member
 
KirstiAspola - 06 Nov 2014 updated insurance and dosimeter info
KirstiAspola - 09 Sep 2014 updated and added some Useful information links, modified insurance info
KirstiAspola - 01 Sep 2014 updated CERN and CMS registration information

Revision 952014-11-06 - KirstiAspola

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META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

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 − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

CERN Health Insurance (CHIS) (UNIQA):

Changed:
<
<
Please take note that in principal you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
>
>
Please take note that in principal (but there are exceptions) you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
  With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.

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Added:
>
>
 
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<
 
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  back to top
Added:
>
>

Insurance

Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the private insurance cost.

IMPORTANT: Insurance for frontaliers is not applicable to CERN users, see links for more information: News in Bulletin Nov 2014 , Health Insurance Information, Frontaliers Insurance.

The project of the new proposed Health insurance project for users is almost ready, and should be available soon (by end 2014).

In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

CERN Health Insurance (CHIS) (UNIQA): Please take note that in principal you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.

With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.

Golden Care: 160 – 200 CHF/month depending on age group. Please visit website. It is to be noted that this insurance coverage is not too bad for students and shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.

Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.

If you live in Switzerland:

ALLIANZ: Boulevard du Pont d'Arve 28, 1205 Geneva, tel: 022 708 0606

LLOYDS: Assurance Service SA, Rue Valin 2, CP 193, 1211 Geneve 1, tel: 022732 5800

CSS Insurance: CSS Agence de Genève, Rue du Marché 11, 1204 Genève (300 CHF/month. Special insurance plans available for students from abroad (around 90 CHF/month)).

Comparis.ch allows you to compare different insurance plans and companies in Switzerland.

If you live in France:

AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland. However, at the moment (Sep2014), they are not willing to insure CERN users for a full coverage.

Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.

Credit Agricole website also proposes insurance coverages.

back to top

 

Registering at CERN

Line: 293 to 338
  The NICE account is needed (and activate at least one day earlier) for the registration of a laptop. Open the wireless, search for the “CERN” network and follow the instructions.
Changed:
<
<
In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch
>
>
In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: Network.
  #CMSSafety

CMS Safety

Line: 303 to 348
 

Dosimeters

Changed:
<
<
Please read carefully the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you are in a radiation controlled area, e.g. a radioactive source in a laboratory.
>
>
Please read carefully the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you are in a radiation controlled area, e.g. a radioactive source in a laboratory. In view of the significant increase in the number of CERN users, the CERN Medical Service is unfortunately no longer able to deliver these certificates. They kindly ask you to provide a new medical certificate delivered by a doctor designated by your home institute or, if your home institute agrees, a local doctor. A list of local doctors able to provide such a certificate is available on the Medical Service website Medical Service.
 

Cash Payments for Subsistence (Team Account)

Line: 319 to 363
  back to top
Deleted:
<
<

Insurance

Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the private insurance cost.

IMPORTANT: Please read first the following information:Health Insurance Information

The project of the new proposed Health insurance project for users is almost ready, and should be available soon (in October 2014).

Note that CERN associated members (users) are not "frontaliers", thus the new French law on the insurances should not apply, however this is not yet cleared by the French government. See:Frontaliers Insurance

In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

CERN Health Insurance (CHIS) (UNIQA): Please take note that in principal you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.

With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.

Golden Care: 160 – 200 CHF/month depending on age group. Please visit website. It is to be noted that this insurance coverage is not too bad for students and shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.

Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.

If you live in Switzerland:

ALLIANZ: Boulevard du Pont d'Arve 28, 1205 Geneva, tel: 022 708 0606

LLOYDS: Assurance Service SA, Rue Valin 2, CP 193, 1211 Geneve 1, tel: 022732 5800

CSS Insurance: CSS Agence de Genève, Rue du Marché 11, 1204 Genève (300 CHF/month. Special insurance plans available for students from abroad (around 90 CHF/month)).

Comparis.ch allows you to compare different insurance plans and companies in Switzerland.

If you live in France:

AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland. However, at the moment (Sep2014), they are not willing to insure CERN users for a full coverage.

Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.

Credit Agricole website also proposes insurance coverages.

back to top

 

Other Useful Information

Line: 512 to 509
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 06 Nov 2014 updated insurance and dosimeter info
 
KirstiAspola - 09 Sep 2014 updated and added some Useful information links, modified insurance info
KirstiAspola - 01 Sep 2014 updated CERN and CMS registration information
XuanChen - 16 Jul 2014 replaced the links of "hostel reservation”, “CERN Housing Service” and “Summer Students Information Page”

Revision 922014-09-15 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Line: 330 to 330
 The project of the new proposed Health insurance project for users is almost ready, and should be available soon (in October 2014).

Note that CERN associated members (users) are not "frontaliers", thus the new French law on the insurances should not apply, however this is not yet cleared by the French government.

Added:
>
>
See:Frontaliers Insurance
  In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that:

Revision 912014-09-09 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Line: 54 to 54
 

Procedure for obtaining invitation letter for visas for Switzerland and France

Changed:
<
<
In accordance with the Status Agreement with CERN, Switzerland and France facilitate the entry of members of the Organization’s personnel onto their territories. Where relevant, detailed procedures for obtaining visas apply.
>
>
In accordance with the Status Agreement with CERN, Switzerland and France facilitate the entry of members of the Organization’s personnel onto their territories. Where relevant, detailed procedures for obtaining visas apply. Please see: * Visa Requirement and Procedure for Switzerland and France
  Invitation letters request:
Line: 63 to 64
  -for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch
Changed:
<
<
-for EPLANET Programme please contact [[mailto:Anna.Yaneva@cern.ch]
>
>
-for EPLANET Programme please contact Kirsti Aspola or [[mailto:Anna.Yaneva@cern.ch]
 [Ani Yaneva]]

Please contact the local consulate/embassy about 6-8 weeks before (but minimum 3 weeks) your projected travel date, especially in countries where appointments are required for the visa application. Although early applications are encouraged, they should not be made more than 3 months in advance. Original invitations aren't always requested by the consulates, that depends on the local authorities so you need to check that. You also need to make sure that you have a valid health insurance with 'rapatriement' that covers your whole stay.

Line: 154 to 156
 Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

Useful information can be obtained from the Swiss and French diplomatic representations abroad, as well as from the following Web pages:

Added:
>
>
 
Line: 320 to 323
 

Insurance

Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay.

Changed:
<
<
Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the insurance cost.
>
>
Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the private insurance cost.
 
Changed:
<
<
Please read first the following Information:Health Insurance Information
>
>
IMPORTANT: Please read first the following information:Health Insurance Information

The project of the new proposed Health insurance project for users is almost ready, and should be available soon (in October 2014).

Note that CERN associated members (users) are not "frontaliers", thus the new French law on the insurances should not apply, however this is not yet cleared by the French government.

  In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that:
Line: 330 to 337
 − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.

CERN Health Insurance (CHIS) (UNIQA):

Changed:
<
<
Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 1'042 CHF/month. Reduced coverage: about 512 CHF/month, check the CHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
>
>
Please take note that in principal you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage in 2014: about 1161 CHF/month. Reduced coverage: about 580 CHF/monthCHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
 With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
Changed:
<
<
Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: Manuel Cortes, tel.: +41 22 786 12 00. Please visit website. It is to be noted that this insurance coverage is not too bad for shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.
>
>
Golden Care: 160 – 200 CHF/month depending on age group. Please visit website. It is to be noted that this insurance coverage is not too bad for students and shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.
  Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.
Line: 350 to 357
  If you live in France:
Changed:
<
<
AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.
>
>
AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland. However, at the moment (Sep2014), they are not willing to insure CERN users for a full coverage.
  Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
Added:
>
>
Credit Agricole website also proposes insurance coverages.
 back to top

Line: 476 to 485
 

Other Useful Links

Changed:
<
<
CERN Welcome Centre
>
>
CERN Welcome Centre
 
Changed:
<
<
CERN Buildings and Sites
>
>
CERN Buildings and Sites
 
Changed:
<
<
CERN Guide for Newcomers
>
>
CERN Guide for Newcomers
 
Changed:
<
<
CERN Health Insurance
>
>
CERN Health Insurance Scheme-CHIS
  CERN Users Office FAQ

Shuttle Service

Deleted:
<
<
Summer Students Information Page
 USCMS Guide to Coming to and Living at CERN
Changed:
<
<
USCMS webpage
>
>
CERN Clubs
 
Changed:
<
<
Welcome Center - A Resourse for CERN Newcomers
>
>
CERN Market (vehicles, housing, furniture, etc.
 
Changed:
<
<
Visa Requirement and Procedure for Switzerland and France
>
>
Swiss Info
  back to top
Line: 504 to 511
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 09 Sep 2014 updated and added some Useful information links, modified insurance info
 
KirstiAspola - 01 Sep 2014 updated CERN and CMS registration information
XuanChen - 16 Jul 2014 replaced the links of "hostel reservation”, “CERN Housing Service” and “Summer Students Information Page”
KirstiAspola - 02-Jul-2013 added info about invitations and added lightweight account to accommodation section

Revision 902014-09-01 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Line: 263 to 263
 

Registering at CERN

Changed:
<
<
Before coming to CERN, you must make sure you have all the required documents. You should work your way through the registration form on the Check-In Procedure page of the Users Office. You should get the registration form signed by the authorized person before you come to CERN, this will make the procedure much faster. Also have a look at the Users Office Homepage. These pages contain most of the information you need for coming to CERN.
>
>
Before coming to CERN, you must make sure you have all the required documents. You should work your way through the correct registration form. You should get the registration form signed by the authorized person before you come to CERN, this will make the procedure much faster. Please have a look at the Users Office Homepage. These pages contain most of the information you need for coming to CERN.
 
Changed:
<
<
Find out who your Team Leader is since you will need his/her signature on the Users Office registration form.
>
>
Find out who your Team Leader is since you will need his/her signature on the Users Office registration form. Team Leader can also pre-register a new user: Pre-Registration Tool.
  Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a Home institution declaration, to be completed by an authorized representative of the candidate’s home institution for the purpose of issuing the candidate a contract of association with CERN. As of now, only a Home institution declaration signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
Line: 322 to 322
 Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the insurance cost.
Added:
>
>
Please read first the following Information:Health Insurance Information
 In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members;
Line: 502 to 504
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Changed:
<
<
KirstiAspola - 01 Sep 2014 updated CMS registration information
>
>
KirstiAspola - 01 Sep 2014 updated CERN and CMS registration information
 
XuanChen - 16 Jul 2014 replaced the links of "hostel reservation”, “CERN Housing Service” and “Summer Students Information Page”
KirstiAspola - 02-Jul-2013 added info about invitations and added lightweight account to accommodation section
KirstiAspola - 18-Jun-2013 added info on CMS Safety

Revision 892014-09-01 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Line: 274 to 274
 

Registering with CMS

Changed:
<
<
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
>
>
Once your CERN registration is done, please pass by the CMS Secretariat in bldg 40-5-B01 to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
Line: 502 to 502
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 01 Sep 2014 updated CMS registration information
 
XuanChen - 16 Jul 2014 replaced the links of "hostel reservation”, “CERN Housing Service” and “Summer Students Information Page”
KirstiAspola - 02-Jul-2013 added info about invitations and added lightweight account to accommodation section
KirstiAspola - 18-Jun-2013 added info on CMS Safety

Revision 882014-07-16 - XuanChen

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"
Changed:
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<

Information for Newcomers
>
>

1.6 Information for Newcomers

 
<!--

Newsbox

Revision 872014-07-16 - XuanChen

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 191 to 191
 

Accommodation

Changed:
<
<
Be fairly quick with a hostel reservation as they are often very full, but they only take reservations two months in advance. It is a bit cheaper to live on the French side of the boarder.
>
>
Be fairly quick with a hostel reservation as they are often very full, but they only take reservations two months in advance. It is a bit cheaper to live on the French side of the boarder.
 
Changed:
<
<
You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).
>
>
You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).
  The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.
Line: 483 to 483
  Shuttle Service
Changed:
<
<
Summer Students Information Page
>
>
Summer Students Information Page
  USCMS Guide to Coming to and Living at CERN
Line: 499 to 499
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
XuanChen - 16 Jul 2014 replaced the links of "hostel reservation”, “CERN Housing Service” and “Summer Students Information Page”
 
KirstiAspola - 02-Jul-2013 added info about invitations and added lightweight account to accommodation section
KirstiAspola - 18-Jun-2013 added info on CMS Safety
AnastasiaDolya - 25-April-2013 updated Tram info, Registration at CERN - home declaration

Revision 862013-07-02 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 63 to 63
 -for EPLANET Programme please contact Ani Yaneva
Changed:
<
<
Please also see general information on visas for entry and stays in the Host States.
>
>
Please contact the local consulate/embassy about 6-8 weeks before (but minimum 3 weeks) your projected travel date, especially in countries where appointments are required for the visa application. Although early applications are encouraged, they should not be made more than 3 months in advance. Original invitations aren't always requested by the consulates, that depends on the local authorities so you need to check that. You also need to make sure that you have a valid health insurance with 'rapatriement' that covers your whole stay.

IMPORTANT to know: You cannot apply to both Swiss and French visas (as both are Schengen) but you must choose depending on which country you are planning to live in. Especially for a long term visa, we encourage you to apply for the French visa D if you have at least 3-4 weeks time ahead and are not fully sure if you will install in France or Switzerland. The Users Office can apply for a Swiss "Carte de legitimation" for the users having a French visa D with the intention of settling in France, but who are temporarily staying at the CERN Hostel in Switzerland, but one can also choose to live then in Switzerland without too much paperwork. Those who come to CERN with a Swiss visa D, and would then like to live in France, need to apply for a French visa D from the French consulate in Geneva BUT only after the "Carte de legitimation" is delivered. It is obligatory then to stay in Switzerland during that time (at least one month). To apply for the visa in Geneva, note that also a Swiss local address is required (CERN hostel is not accepted).

CERN associated personnel (users) is allowed up to 3 months' grace at the end of their functions to allow for removal and going back to home countries. The "Carte de legitimation" can be mailed back to the Users Office after home country has been reached.

 

Short Term Visa

Line: 91 to 95
 
  1. Date of last entry into Schengen Area (if applicable):
  2. Number of foreseeable visits during one year:
  3. Are you part of any specific program, eg. EPLANET: yes/no
Changed:
<
<
  1. Name of the requesting person:
>
>
  1. Name of the requesting person (if applicable):
 
  1. University and Department of the requesting person:

Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.

Line: 114 to 118
  For Switzerland: you must go to the Swiss Consulate competent for your usual place of residence, taking this letter with you, and request a visa bearing the words “prise de fonctions au CERN”, explaining that you will become a member of the CERN personnel and that as such you will be entitled to a legitimation card issued by the Swiss Federal Department of Foreign Affairs and to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955.
Changed:
<
<
For France: as soon as you receive this letter, you must go to the French Consulate competent for your usual place of residence and request a visa bearing the words “carte PRO-MAE à solliciter dès l’arrivée”, making reference to CERN’s Note Verbale to the French Ministry of Foreign and European Affairs and to the agreement that the Ministry has addressed to the above-mentioned Consulate in your favour, and specifying that you are entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965 as revised on 16 June 1972.
>
>
For France: you must go to the French Consulate competent for your usual place of residence and request a visa bearing the words “carte PRO-MAE à solliciter dès l’arrivée”, making reference to CERN’s Note Verbale to the French Ministry of Foreign and European Affairs and to the agreement that the Ministry has addressed to the above-mentioned Consulate in your favour, and specifying that you are entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965 as revised on 16 June 1972.
 
Changed:
<
<
Note that if you get the French long-term visa D, you do not need to have the Swiss visa D as you will receive the Swiss legitimation card at CERN. However, the Swiss visa D is not enough to able one to live in France, therefore the French visa is always needed on top of the Swiss visa D.
>
>
As mentioned before, if you get the French long-term visa D, you do not need to have the Swiss visa D as you will receive the Swiss legitimation card at CERN. However, the Swiss visa D is not enough to able one to live in France.
  Data needed (as in passport) for the long term (more than 3 months stay) visa requests:
  1. Family name(s):
Line: 194 to 198
  The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.
Added:
>
>
Please note that some websites (e.g. CERN market) are only accessible to CERN users. You can therefore create a lightweight account prior to your arrival: <https://account.cern.ch/account/Externals/>https://account.cern.ch/account/Externals/
 

St. Genis Hostel

Address:
Line: 491 to 499
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 02-Jul-2013 added info about invitations and added lightweight account to accommodation section
 
KirstiAspola - 18-Jun-2013 added info on CMS Safety
AnastasiaDolya - 25-April-2013 updated Tram info, Registration at CERN - home declaration
KirstiAspola - 07-May-2012 added Civil Status for information needed for visas

Revision 852013-06-18 - KirstiAspola

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META TOPICPARENT name="WorkBook"

Information for Newcomers
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Added:
>
>
 
Line: 280 to 281
  In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch
Added:
>
>
#CMSSafety

CMS Safety

Please read carefully the Safety at CMS web pages for information e.g. about Safety Training and Awareness, Internal Accident report and the FAQ, which contains lot of useful information on safety but also about how to organize a private visit to CMS or how to become a CMS guide.

 

Dosimeters

Line: 484 to 491
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 18-Jun-2013 added info on CMS Safety
 
AnastasiaDolya - 25-April-2013 updated Tram info, Registration at CERN - home declaration
KirstiAspola - 07-May-2012 added Civil Status for information needed for visas
KirstiAspola - 19-Jan-2012 general updating, P5 map, insurance, invitations

Revision 842013-04-25 - AnastasiaDolya

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 484 to 484
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
AnastasiaDolya - 25-April-2013 updated Tram info, Registration at CERN - home declaration
 
KirstiAspola - 07-May-2012 added Civil Status for information needed for visas
KirstiAspola - 19-Jan-2012 general updating, P5 map, insurance, invitations
KirstiAspola - 08-Jul-2011 EPLANET, updated links

Revision 832013-04-25 - AnastasiaDolya

Line: 1 to 1
 
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Information for Newcomers
Line: 163 to 163
  Otherwise you will need 3.5 CHF (or equivalent in EUR) to buy a bus ticket from the ticket machine at the bus stop.
Changed:
<
<
To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 14 (marked with terminus "CERN" in front) to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
>
>
To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 (marked with terminus "CERN" in front) to CERN. You can also take bus Y from the Airport to CERN directly (it goes ~ twice per hour).
  There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4

Note that continuing roadwork at the airport requires frequent change of the shuttle stop location. Please consult the web site before your arrival.

Changed:
<
<
To get to CERN from the Train station take the tram number 14 (marked with terminus "CERN" in front) to CERN directly.
>
>
To get to CERN from the Train station take the tram number 18 (marked with terminus "CERN" in front) to CERN directly.
  You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.
Line: 255 to 255
  Find out who your Team Leader is since you will need his/her signature on the Users Office registration form.
Changed:
<
<
Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute. The proof of employment should mention the contract duration and the insurance, which covers you during your stay at CERN. As of now, only a proof of employment signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
>
>
Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a Home institution declaration, to be completed by an authorized representative of the candidate’s home institution for the purpose of issuing the candidate a contract of association with CERN. As of now, only a Home institution declaration signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
  On your first full working day, you’ll need to visit the Users’ Office. It is located near the restaurant, bank, and the post office in building 61. Take all the documentation mentioned above. You will then be asked to go to building 55 to collect your CERN access card.

Revision 822013-02-14 - AnastasiaDolya

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 Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:
  1. a Swiss D+C type visa if you are establishing your place of residence in Switzerland, or
Changed:
<
<
  1. a French* D type visa if you are establishing your place of residence in France
>
>
  1. a French D type visa if you are establishing your place of residence in France
  * or* if you have not yet decided where to establish your future place of residence.

For Switzerland: you must go to the Swiss Consulate competent for your usual place of residence, taking this letter with you, and request a visa bearing the words “prise de fonctions au CERN”, explaining that you will become a member of the CERN personnel and that as such you will be entitled to a legitimation card issued by the Swiss Federal Department of Foreign Affairs and to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955.

Revision 812013-02-14 - AnnaYaneva

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META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 106 to 106
 

Long Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:
Changed:
<
<
  1. a Swiss D+C type visa if you are establishing your place of residence in Switzerland,
>
>
  1. a Swiss D+C type visa if you are establishing your place of residence in Switzerland,
  or
Changed:
<
<
  1. a Swiss D+C type and a French D type visa :
    • if you are establishing your place of residence in France
    • or if you have not yet decided where to establish your future place of residence.
>
>
  1. a French* D type visa if you are establishing your place of residence in France * or* if you have not yet decided where to establish your future place of residence.
  For Switzerland: you must go to the Swiss Consulate competent for your usual place of residence, taking this letter with you, and request a visa bearing the words “prise de fonctions au CERN”, explaining that you will become a member of the CERN personnel and that as such you will be entitled to a legitimation card issued by the Swiss Federal Department of Foreign Affairs and to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955.

Revision 802012-10-23 - AnnaYaneva

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META TOPICPARENT name="WorkBook"

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Line: 87 to 87
 
  1. Address of the institute/univ:
  2. Foreseeable start date of the stay:
  3. Foreseeable end date of the stay:
Changed:
<
<
  1. Number of foreseeable visits during one year:
  2. Are you part of any specific program, eg. EPLANET: yes/no
  3. Name of the requesting person:
  4. University and Department of the requesting person:
>
>
  1. Date of last entry into Schengen Area (if applicable):
  2. Number of foreseeable visits during one year:
  3. Are you part of any specific program, eg. EPLANET: yes/no
  4. Name of the requesting person:
  5. University and Department of the requesting person:
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Line: 137 to 138
 
  1. Foreseeable start date of the stay:
  2. Foreseeable end date of the stay:
  3. Foreseeable place of residence (France/Switzerland):
Changed:
<
<
  1. Will you be accompanied by your family:
  2. Are you part of any specific program, eg. EPLANET: yes/no
  3. Name of the requesting person:
  4. University and Department of the requesting person:
>
>
  1. Date of last entry into Schengen Area (if applicable):
  2. Will you be accompanied by your family:
  3. Are you part of any specific program, eg. EPLANET: yes/no
  4. Name of the requesting person:
  5. University and Department of the requesting person:
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

Revision 792012-09-20 - KatiLassilaPerini

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 </>
<!--/twistyPlugin-->
Changed:
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Responsible: KatiLassilaPerini, Kirsti Aspola
>
>
Responsible: KirstiAspola
  Please send comments to Kirsti Aspola

Revision 782012-09-20 - AntonioMorelosPineda

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Information for Newcomers
Line: 231 to 231
  EasyExpat.com
Changed:
<
<
Foyer George Willimas
>
>
Foyer George Willimas
  Hostels with Dorm-Rooms
Line: 261 to 261
 

Registering with CMS

Changed:
<
<
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
>
>
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
Line: 270 to 270
 

Creation of Computer Account

Changed:
<
<
Before you get a Computer Account on the IT-CMS server, you must be registered both in the CERN Database and as a collaborator in the CMS database. Then follow the instructions given in section Getting a Computing Account.
>
>
Before you get a Computer Account on the IT-CMS server, you must be registered both in the CERN Database and as a collaborator in the CMS database. Then follow the instructions given in section Getting a Computing Account.
 

Laptop Registration

Line: 329 to 329
  If you live in France:
Changed:
<
<
AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.
>
>
AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.
  Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
Line: 414 to 414
 

Plugs

Changed:
<
<
A universal plug adaptor will be useful, as Swiss and French electric plugs are different.
>
>
A universal plug adaptor will be useful, as Swiss and French electric plugs are different. Warning: Electricity at Europe is distributed as: Voltage 220 Volts and 50Hz (USA 120 Volts and 60Hz). Before connecting anything to electricity, please verify that your device works under European Voltage & Frequency, or get a proper transformer
 

Language and Currency

Line: 435 to 435
  Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 450 CHF is required (can be backed up by Team Account) and lights and a lock are provided, as well as servicing for punctures and other problems.
Changed:
<
<
Geneva Public Transport (TPG)
>
>
Geneva Public Transport (TPG)
 

Cinema

Line: 445 to 445
 back to top

Changed:
<
<

CERN Student Club

>
>

CERN Student Activities

 
Changed:
<
<
CERN’s new student club provides a much-needed social outlet for all young people coming to CERN for any length of time, see: http://csnl.ptrtovoid.net/
>
>
CERN’s student activities for all young people coming to CERN for any length of time may be found at LPCC page.
 

Other Useful Links

Line: 464 to 467
  Shuttle Service
Changed:
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<
Summer Students Information Page
>
>
Summer Students Information Page
  USCMS Guide to Coming to and Living at CERN
Line: 520 to 523
  </>
<!--/twistyPlugin-->
Added:
>
>
<!--/twistyPlugin twikiMakeVisibleInline-->

Updated the straightforward links that A.Morelos suggested.

<!--/twistyPlugin-->
 Responsible: KatiLassilaPerini, Kirsti Aspola

Please send comments to [[mailto:Kirsti.Aspola@cern.ch]

Revision 772012-09-19 - AntonioMorelosPineda

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Information for Newcomers
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KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes
Added:
>
>
<!--/twistyPlugin twikiMakeVisibleInline-->

I went through chapter 1 section 6 .(email from morelos to Kati).

The information is relevant and clear. I would suggest to add a warning message on the voltage/frecuency difference between Europe and USA.

This section has several links out of date, they require little direct work.

I would suggest to update the link at "Foyer George Willimas"

I would suggest to update the link at "CMS Secretariat"

I would suggest to update the link at "Getting a Computing Account"

I would suggest to update the link at "Swiss Life "

I would suggest to update the link at "plugs"

I would suggest to update the link at "Geneva Public Transport (TPG) "

I would suggest to update the link at "http://csnl.ptrtovoid.net/"

I would suggest to update the link at " Summer Students Information Page "

<!--/twistyPlugin-->
 Responsible: KatiLassilaPerini, Kirsti Aspola

Please send comments to [[mailto:Kirsti.Aspola@cern.ch]

Revision 762012-06-28 - AnastasiaDolya

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Information for Newcomers
Line: 198 to 198
 Foyer Résidence Schumann, 340 rue de l’Europe F-01630 Saint Genis Pouilly, France Tel: 00 33 (0) 450 42 13 66
Changed:
<
<
The reception desk at the St. Genis hostel is open from 16h00 to 18h00 for check-in, but you can leave luggage at the reception desk from 8h00 to 12h00.
>
>
The reception desk at the St. Genis hostel is open from 16h00 to 19h00 for check-in, but you can leave luggage at the reception desk from 8h00 to 12h00.
 You have Wi-Fi connection in the hostel.

Transport to the Hostel from CERN

Revision 752012-05-07 - KirstiAspola

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META TOPICPARENT name="WorkBook"

Information for Newcomers
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 Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
  2. First name(s):
Changed:
<
<
  1. Date of birth:
  2. Place of birth:
  3. Nationality:
  4. Complete current address of residence:
  5. Telephone:
  6. Email:
  7. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  8. Employing institute or University:
  9. Address of the institute/univ:
  10. Foreseeable start date of the stay:
  11. Foreseeable end date of the stay:
  12. Number of foreseeable visits during one year:
  13. Are you part of any specific program, eg. EPLANET: yes/no
  14. Name of the requesting person:
  15. University and Department of the requesting person:
>
>
  1. Civil Status (Ms/Mrs/Mr):
  2. Date of birth:
  3. Place of birth:
  4. Nationality:
  5. Complete current address of residence:
  6. Telephone:
  7. Email:
  8. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  9. Employing institute or University:
  10. Address of the institute/univ:
  11. Foreseeable start date of the stay:
  12. Foreseeable end date of the stay:
  13. Number of foreseeable visits during one year:
  14. Are you part of any specific program, eg. EPLANET: yes/no
  15. Name of the requesting person:
  16. University and Department of the requesting person:
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Line: 119 to 120
 Data needed (as in passport) for the long term (more than 3 months stay) visa requests:
  1. Family name(s):
  2. First name(s):
Changed:
<
<
  1. Date of birth:
  2. Place of birth:
  3. Passport number:
  4. Passport issue date:
  5. Place of issue of passport:
  6. Passport validity:
  7. Nationality:
  8. Complete current address of residence:
  9. Telephone:
  10. Email:
  11. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  12. Employing institute or University:
  13. Address of institute/univ:
  14. Foreseeable start date of the stay:
  15. Foreseeable end date of the stay:
  16. Foreseeable place of residence (France/Switzerland):
  17. Will you be accompanied by your family:
  18. Are you part of any specific program, eg. EPLANET: yes/no
  19. Name of the requesting person:
  20. University and Department of the requesting person:
>
>
  1. Civil Status (Ms/Mrs/Mr):
  2. Date of birth:
  3. Place of birth:
  4. Passport number:
  5. Passport issue date:
  6. Place of issue of passport:
  7. Passport validity:
  8. Nationality:
  9. Complete current address of residence:
  10. Telephone:
  11. Email:
  12. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  13. Employing institute or University:
  14. Address of institute/univ:
  15. Foreseeable start date of the stay:
  16. Foreseeable end date of the stay:
  17. Foreseeable place of residence (France/Switzerland):
  18. Will you be accompanied by your family:
  19. Are you part of any specific program, eg. EPLANET: yes/no
  20. Name of the requesting person:
  21. University and Department of the requesting person:
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.
Line: 478 to 480
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 07-May-2012 added Civil Status for information needed for visas
 
KirstiAspola - 19-Jan-2012 general updating, P5 map, insurance, invitations
KirstiAspola - 08-Jul-2011 EPLANET, updated links
KirstiAspola - 23-Jun-2011 minor general editing

Revision 742012-02-24 - KatiLassilaPerini

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META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 158 to 158
 

Public Transport from the Airport and Train Station

On arrival by air, take a free ticket from the ticket machine (baggage claim area). The “Unireso” ticket, issued free of charge by Geneva International Airport, enables you to use public transport in Geneva public transport in Geneva for 80 minutes. This ticket is only valid with your flight ticket to prove that you have arrived on that day.
Changed:
<
<
Otherwise you will need 3 CHF (or 2 EUR) to buy a bus ticket from the ticket machine at the bus stop.
>
>
Otherwise you will need 3.5 CHF (or equivalent in EUR) to buy a bus ticket from the ticket machine at the bus stop.
 
Changed:
<
<
To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
>
>
To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 14 (marked with terminus "CERN" in front) to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
  There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4

Note that continuing roadwork at the airport requires frequent change of the shuttle stop location. Please consult the web site before your arrival.

Changed:
<
<
To get to CERN from the Train station take the tram number 18 to CERN directly.
>
>
To get to CERN from the Train station take the tram number 14 (marked with terminus "CERN" in front) to CERN directly.
  You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.
Line: 426 to 426
 

Getting Around

Changed:
<
<
The tram 18 takes you to the center of Geneva. The ticket costs 3 CHF and it can be bought from a ticket machine at each bus stop, but the machine does not give change. You can also buy 20, 30 or 50 CHF bus cards at the news stand in the main building.
>
>
The tram 14 takes you to the center of Geneva. The ticket costs 3.5 CHF and it can be bought from a ticket machine at each bus stop. There a two types of machines and the new ones give change. You can also buy 20, 30 or 50 CHF bus cards ("cartabonus") at the news stand in the main building but only the old ticket machines accept these cards.
  A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the tram back to CERN.

Revision 732012-01-19 - KirstiAspola

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META TOPICPARENT name="WorkBook"

Information for Newcomers
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Introduction

Changed:
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<
The CERN facility spans two sites; Meyrin in Switzerland and Prévessin in France. The CMS detector is located in France, Cessy (Point 5), which is about 15 km from the CERN Meyrin site (add the http link with map). The facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin (CH) site.
>
>
The CERN facility spans two sites; Meyrin in Switzerland and Prévessin in France. The CMS detector is located in France, Cessy (Point 5), which is about 15 km from the CERN Meyrin site 'See map'. The facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin (CH) site.
 

Procedure for obtaining invitation letter for visas for Switzerland and France

Line: 68 to 68
 

Short Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular a visa for entry to the Schengen member countries:
Changed:
<
<
- either by going to the Swiss Consulate competent for your usual place of residence, taking this letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;
>
>
- either by going to the Swiss Consulate competent for your usual place of residence, taking the CERN invitation letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;
 
Changed:
<
<
- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed convention d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.
>
>
- or by going to the French Consulate competent for your usual place of residence as soon as you receive the CERN invitation, presenting the convention d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972. It is important that you sign this convention yourself before presenting it to any authorities.
  Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
Line: 93 to 93
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Changed:
<
<
This document is prepared at CERN, signed from the person coming to CERN then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
>
>
This document is prepared at CERN, signed by the person coming to CERN then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
 
Changed:
<
<
The Convention d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less then 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
>
>
The Convention d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less than 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
  In most cases you can collect the Convention from the Secretariat.
Line: 114 to 114
  For France: as soon as you receive this letter, you must go to the French Consulate competent for your usual place of residence and request a visa bearing the words “carte PRO-MAE à solliciter dès l’arrivée”, making reference to CERN’s Note Verbale to the French Ministry of Foreign and European Affairs and to the agreement that the Ministry has addressed to the above-mentioned Consulate in your favour, and specifying that you are entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965 as revised on 16 June 1972.
Added:
>
>
Note that if you get the French long-term visa D, you do not need to have the Swiss visa D as you will receive the Swiss legitimation card at CERN. However, the Swiss visa D is not enough to able one to live in France, therefore the French visa is always needed on top of the Swiss visa D.
 Data needed (as in passport) for the long term (more than 3 months stay) visa requests:
  1. Family name(s):
  2. First name(s):
Line: 296 to 298
 

Insurance

Changed:
<
<
Insurance cover against illness and occupational and non-occupational accidents, disability and death is obligatory for the entire duration of your stay.
>
>
Insurance cover against illness and occupational and non-occupational accidents, is obligatory for the entire duration of your stay. Be careful to have a work-accident coverage unless it is provided by your institute. It is to be noted that this may add a 10% increase to the insurance cost.
 
Changed:
<
<
In accordance with the CERN Staff Rules and Regulations, your social insurance cover is the responsibility of your employer or of the educational institution at which you are normally enrolled. If you do not have this kind of insurance covering you for both Switzerland and France, you are under the strict obligation to take the necessary measures to safeguard yourself against the economic consequences of illness, accidents and disability throughout your entire stay at CERN. This obligation also applies to any family members accompanying you.
>
>
In accordance with the CERN Staff Rules and Regulations, your social insurance cover, as well as that of any accompanying family members, is the responsibility of your home institute or, failing that, is your own responsibility. It must comprise health insurance covering the financial consequences of illness and accidents at a level adequate for both France and Switzerland. In particular, kindly note that: − at the time of completing the CERN arrival formalities at the latest, you will be required to supply proof of health insurance cover for yourself and any accompanying family members; − at the beginning of your contract, you may join CERN's mutual health insurance scheme (CHIS), at your own expense, and to this end you should contact the scheme administrator, UNIQA.
 
Changed:
<
<
CERN Health Insurance (UNIQA):
>
>
CERN Health Insurance (CHIS) (UNIQA):
 Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 1'042 CHF/month. Reduced coverage: about 512 CHF/month, check the CHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
Added:
>
>
With UNIQA one can also take the UNIQA ACCIDENTA to cover death and disability (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
  Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: [[mailto:mcortes@goldencare.ch]
Changed:
<
<
[Manuel Cortes]], tel.: +41 22 786 12 00. Please visit website.
>
>
[Manuel Cortes]], tel.: +41 22 786 12 00. Please visit website. It is to be noted that this insurance coverage is not too bad for shorts stays (less than 6 months), but the coverage is not extensive and if you stay longer, we advice you to also consult other options.
 
Changed:
<
<
Swiss Care: for researchers from 90 CHF/month. Please visit website.
>
>
Swiss Care: for researchers from 90 CHF/month. Please visit website. One should also be careful with the coverage.
  If you live in Switzerland:
Line: 324 to 331
  Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
Deleted:
<
<
Note that for working at CERN one needs to be specially insured against work accidents, death and disability. In some cases this may add a 10% increase to the insurance. With UNIQA one can also take the UNIQA ACCIDENTA (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
 back to top

Line: 472 to 477
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 19-Jan-2012 general updating, P5 map, insurance, invitations
 
KirstiAspola - 08-Jul-2011 EPLANET, updated links
KirstiAspola - 23-Jun-2011 minor general editing
PolinaMorozova - 26-Oct-2010 general editing

Revision 722011-11-24 - AnnaYaneva

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

Information for Newcomers
Line: 87 to 87
 
  1. Foreseeable start date of the stay:
  2. Foreseeable end date of the stay:
  3. Number of foreseeable visits during one year:
Changed:
<
<
  1. Are you part of any specific programme, eg. EPLANET: yes/no
>
>
  1. Are you part of any specific program, eg. EPLANET: yes/no
  2. Name of the requesting person:
  3. University and Department of the requesting person:
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Changed:
<
<
This document is prepared at CERN, then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
>
>
This document is prepared at CERN, signed from the person coming to CERN then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
  The Convention d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less then 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
Line: 132 to 134
 
  1. Foreseeable end date of the stay:
  2. Foreseeable place of residence (France/Switzerland):
  3. Will you be accompanied by your family:
Changed:
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<
  1. Are you part of any specific programme, eg. EPLANET: yes/no
>
>
  1. Are you part of any specific program, eg. EPLANET: yes/no
  2. Name of the requesting person:
  3. University and Department of the requesting person:
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

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  - either by going to the Swiss Consulate competent for your usual place of residence, taking this letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;
Changed:
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<
- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed protocole d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.
>
>
- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed convention d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.
  Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
  2. First name(s):
  3. Date of birth:
  4. Place of birth:
Changed:
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<
  1. Complete current address of residence:
  2. Telephone:
  3. Email:
  4. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  5. Employing institute or University:
  6. Address of the institute/univ:
  7. Foreseeable start date of the stay:
  8. Foreseeable end date of the stay:
  9. Number of foreseeable visits during one year:
  10. Are you part of any specific programme, eg. EPLANET: yes/no
>
>
  1. Nationality:
  2. Complete current address of residence:
  3. Telephone:
  4. Email:
  5. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  6. Employing institute or University:
  7. Address of the institute/univ:
  8. Foreseeable start date of the stay:
  9. Foreseeable end date of the stay:
  10. Number of foreseeable visits during one year:
  11. Are you part of any specific programme, eg. EPLANET: yes/no
 
Changed:
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<
Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official PROTOCOLE D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
>
>
Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official CONVENTION D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
  This document is prepared at CERN, then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
Changed:
<
<
The Protocole d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less then 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
>
>
The Convention d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less then 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
 
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In most cases you can collect the protocole from the Secretariat.
>
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In most cases you can collect the Convention from the Secretariat.
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  1. Passport issue date:
  2. Place of issue of passport:
  3. Passport validity:
Changed:
<
<
  1. Complete current address of residence:
  2. Telephone:
  3. Email:
  4. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  5. Employing institute or University:
  6. Address of institute/univ:
  7. Foreseeable start date of the stay:
  8. Foreseeable end date of the stay:
  9. Foreseeable place of residence (France/Switzerland):
  10. Will you be accompanied by your family:
  11. Are you part of any specific programme, eg. EPLANET: yes/no
>
>
  1. Nationality:
  2. Complete current address of residence:
  3. Telephone:
  4. Email:
  5. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  6. Employing institute or University:
  7. Address of institute/univ:
  8. Foreseeable start date of the stay:
  9. Foreseeable end date of the stay:
  10. Foreseeable place of residence (France/Switzerland):
  11. Will you be accompanied by your family:
  12. Are you part of any specific programme, eg. EPLANET: yes/no
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

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Information for Newcomers
 
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<!--


Newsbox
This page is currently being updated.
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Other Useful Links

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CERN Welcome Centre
 CERN Buildings and Sites

CERN Guide for Newcomers

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  There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4
Added:
>
>
Note that continuing roadwork at the airport requires frequent change of the shuttle stop location. Please consult the web site before your arrival.
 To get to CERN from the Train station take the tram number 18 to CERN directly.

You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.

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  To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
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<
There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4
>
>
There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4
  To get to CERN from the Train station take the tram number 18 to CERN directly.
Line: 193 to 193
  Transport to the Hostel from CERN
Changed:
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<
At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
>
>
At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
  Equipment in kitchen
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  CERN Users Office FAQ
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Shuttle Service
>
>
Shuttle Service
  Summer Students Information Page

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Line: 88 to 88
 
  1. Foreseeable start date of the stay:
  2. Foreseeable end date of the stay:
  3. Number of foreseeable visits during one year:
Added:
>
>
  1. Are you part of any specific programme, eg. EPLANET: yes/no
  Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official PROTOCOLE D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.
Line: 131 to 132
 
  1. Foreseeable end date of the stay:
  2. Foreseeable place of residence (France/Switzerland):
  3. Will you be accompanied by your family:
Added:
>
>
  1. Are you part of any specific programme, eg. EPLANET: yes/no
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.
Line: 408 to 410
  In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places that will take either currency. The automatic teller machines in the main building on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs).
Changed:
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<
Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building.
>
>
Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building once you have obtain a local address either in Switzerland or in France.
 

Getting Around

Line: 417 to 419
  A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the tram back to CERN.
Changed:
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Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.
>
>
Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 450 CHF is required (can be backed up by Team Account) and lights and a lock are provided, as well as servicing for punctures and other problems.
  Geneva Public Transport (TPG)
Line: 436 to 438
 

Other Useful Links

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<
CERN Buildings and Sites
>
>
CERN Buildings and Sites
  CERN Guide for Newcomers
Line: 462 to 464
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 08-Jul-2011 EPLANET, updated links
 
KirstiAspola - 23-Jun-2011 minor general editing
PolinaMorozova - 26-Oct-2010 general editing
KatiLassilaPerini - 25-Nov-2009 updated links

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  To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
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There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). CERN SHUTTLE SERVICE
>
>
There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). Shuttle bus No 4
  To get to CERN from the Train station take the tram number 18 to CERN directly.
Line: 427 to 426
  There are plenty of cinemas with English- and French-language viewings of films in Geneva. You should check in advance to determine the schedules and languages of the presentations.
Deleted:
<
<

Swisster - a New Website for Anglophones

Swisster – a news website for Anglophones Employees of CERN can now sign up for a free account at Swisster.ch, an English language website devoted to Swiss news and current affairs.The website, which is aimed at English speakers in Switzerland, normally requires an annual subscription of 300 CHF, but has teamed up with sponsors to offer a free subscription for CERN employees. The service provides a daily newsletter containing the main news and other information sent to subscribers every working day. The Swisster website also offers a variety of services such as health, education and food forums called "corners", as well as weather & snow forecasts, blogs and even a TV guide for Anglophones.

The editorial team of English-speaking journalists is based in Lausanne, Geneva, Zurich and Neuchatel and covers news for expatriates and English speakers living and working in Switzerland.

Swisster.ch also has a Saturday morning radio show from 08:30 to 09:30, on Radio Cité 92.2fm (Geneva area). Broadcast in English the show covers the main weekly news.

To sign up for the account please visit

http://www.swisster.ch/user/register

For a free subscription please select CERN from the group account option and sign up using your CERN e-mail address.

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  -for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch
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>
-for EPLANET Programme please contact Ani Yaneva
 Please also see general information on visas for entry and stays in the Host States.

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  Detailed Review status
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Contents

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  In most cases you can collect the protocole from the Secretariat.
Added:
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back to top
 

Long Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:
Line: 135 to 137
 
Added:
>
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Arriving at Geneva Airport (Cointrin) or Geneva Train Station (Cornavin)

Line: 162 to 166
 If you arrive during working hours, your first stop should be the CERN Reception in Building 33. . You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.
Added:
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Accommodation

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  Hotels in the Area
Added:
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Registering at CERN

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  After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
Added:
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Creation of Computer Account

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  Please note that your cash voucher must be picked up within two months after which it will expire.
Added:
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back to top
 

Insurance

Line: 305 to 316
  Note that for working at CERN one needs to be specially insured against work accidents, death and disability. In some cases this may add a 10% increase to the insurance. With UNIQA one can also take the UNIQA ACCIDENTA (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
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=Cost of living

It is important to compare the cost of living in Switzerland and France as the prices of accommodation, food, leisure activities, etc. do vary from one to the other.

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Other Useful Information

>
>

Other Useful Information

Cost of living

It is important to compare the cost of living in Switzerland and France as the prices of accommodation, food, leisure activities, etc. do vary from one to the other.

 

Bringing pets

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  More information is available on the website of the Ministry of Food, Agriculture and Fisheries.
Added:
>
>
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Phoning

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  For a free subscription please select CERN from the group account option and sign up using your CERN e-mail address.
Added:
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CERN Student Club

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  Visa Requirement and Procedure for Switzerland and France
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Review status

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  To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
Added:
>
>
There is a regular shuttle service between CERN (building 500) and the Geneva Airport every hour from 08:00 to 19:00, from Mondays to Fridays (except public holidays and CERN end of year closure). CERN SHUTTLE SERVICE
 To get to CERN from the Train station take the tram number 18 to CERN directly.

You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.

Line: 302 to 305
  Note that for working at CERN one needs to be specially insured against work accidents, death and disability. In some cases this may add a 10% increase to the insurance. With UNIQA one can also take the UNIQA ACCIDENTA (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
Added:
>
>
=Cost of living

It is important to compare the cost of living in Switzerland and France as the prices of accommodation, food, leisure activities, etc. do vary from one to the other.

 

Other Useful Information

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  To make local calls, you can purchase cheap SIM cards at the general store in the main building for 20 CHF. You get a SIM card with 20 CHF credit and cheap local calls and texts and good rates for texting overseas. The drawback is that all the instructions are either in French, Italian or German! For international calls you should investigate the calling cards, which are available in many shops.
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CERN Phone and Email Directory
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CERN Phone and Email Directory
 

Plugs

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 In accordance with the CERN Staff Rules and Regulations, your social insurance cover is the responsibility of your employer or of the educational institution at which you are normally enrolled. If you do not have this kind of insurance covering you for both Switzerland and France, you are under the strict obligation to take the necessary measures to safeguard yourself against the economic consequences of illness, accidents and disability throughout your entire stay at CERN. This obligation also applies to any family members accompanying you.

CERN Health Insurance (UNIQA):

Changed:
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Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 960 CHF/month. Reduced coverage: about 485 CHF/month). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
>
>
Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 1'042 CHF/month. Reduced coverage: about 512 CHF/month, check the CHIS - Contributions). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
  Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: Manuel Cortes, tel.: +41 22 786 12 00. Please visit website.

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Arriving at CERN

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CERN Reception is open from 8.00 a.m. to 5.45 p.m. (Monday – Friday) and from 8.30 a.m. to 17.15 p.m. (Saturday).
>
>
CERN Reception is open from 8.00 a.m. to 5.45 p.m. (Monday – Friday) and from 8.30 a.m. to 5.15 p.m. (Saturday).
  If you arrive during working hours, your first stop should be the CERN Reception in Building 33. . You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.
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  At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
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Late arrival

If you arrive after opening hours, go to the Entrance gate B and announce yourself to the Guard. He will give you your room key and help you find transport to the hostel.

 Equipment in kitchen

The kitchens are equipped with a fridge, hot plate, hot and cold water. There is no equipment for cooking like pots, pans, plates, cups, knives, spoons, etc. The supermarket is close by for buying all kinds of food and essential cooking equipment.

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  Find out who your Team Leader is since you will need his/her signature on the Users Office registration form.
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Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute. The proof of employment should mention the contract duration and the insurance, which covers you during your stay at CERN. As of now, only a proof of employment signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
>
>
Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute. The proof of employment should mention the contract duration and the insurance, which covers you during your stay at CERN. As of now, only a proof of employment signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
  On your first full working day, you’ll need to visit the Users’ Office. It is located near the restaurant, bank, and the post office in building 61. Take all the documentation mentioned above. You will then be asked to go to building 55 to collect your CERN access card.

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Arriving at CERN

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>
>
CERN Reception is open from 8.00 a.m. to 5.45 p.m. (Monday – Friday) and from 8.30 a.m. to 17.15 p.m. (Saturday).
  If you arrive during working hours, your first stop should be the CERN Reception in Building 33. . You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.
Line: 265 to 265
 

Cash Payments for Subsistence (Team Account)

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If you are entitled to receive a subsistence during your stay at CERN, please contact Kirsti Aspola or Polina Morozova. But first you must be properly registered.
>
>
If you are entitled to receive a subsistence during your stay at CERN, please contact Ani Yaneva (in 40-5-B05) or Kirsti Aspola (in 40-5-A24). But first you must be properly registered.
 One day after receiving notification that cash will be treated, you can go to the Post Office counter (Post Office Meyrin (9:00-16:00) Bldg. 63, tel. 72798). You may have to sign the subsistence claim in EDH.
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Bringing pets to France

Conditions for importation into France of pets, from countries not members of the European Union
Changed:
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Live animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.
>
>
Animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.
  European legislation regulates the movements of domestic carnivores (cats, dogs and ferrets) to limit the risk of introducing animal diseases, including rabies.
Line: 392 to 392
 

Getting Around

Changed:
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The number 56 bus will take you form the main site (Meyrin) to the Vaudagne stop where you need to change to tram 14 or 16 to get to the center of Geneva. The ticket costs 3 CHF and it can be bought from a ticket machine at each bus stop, but the machine does not give change. You can also buy 20, 30 or 50 CHF bus cards at the news stand in the main building.
>
>
The tram 18 takes you to the center of Geneva. The ticket costs 3 CHF and it can be bought from a ticket machine at each bus stop, but the machine does not give change. You can also buy 20, 30 or 50 CHF bus cards at the news stand in the main building.
 
Changed:
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<
A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the bus back to CERN.
>
>
A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the tram back to CERN.
  Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.
Line: 403 to 403
 

Cinema

Changed:
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<
There are plenty of cinemas with English- and French-language viewings of films in Geneva, which are very close to the CERN bus stops. You should check in advance to determine the schedules and languages of the presentations.
>
>
There are plenty of cinemas with English- and French-language viewings of films in Geneva. You should check in advance to determine the schedules and languages of the presentations.
 

Swisster - a New Website for Anglophones

Line: 454 to 454
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KirstiAspola - 23-Jun-2011 minor general editing
 
PolinaMorozova - 26-Oct-2010 general editing
KatiLassilaPerini - 25-Nov-2009 updated links
KatiLassilaPerini - 08 Dec 2008 updated users office links

Revision 592011-06-14 - AnastasiaDolya

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  Otherwise you will need 3 CHF (or 2 EUR) to buy a bus ticket from the ticket machine at the bus stop.
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<
To get to CERN take bus 57 from the Airport to P+R Planche, and from there bus 56 to CERN.
>
>
To get to CERN take bus 28, 23 or 57 from the Airport to Blandonnet, and from there tram 18 to CERN. You can also take bus Y from the Airport to CERN directly (it goes once per hour).
 
Changed:
<
<
To get to CERN from the train station take the tram number 18 to CERN directly.
>
>
To get to CERN from the Train station take the tram number 18 to CERN directly.
  You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.

Revision 582011-05-02 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 147 to 147
  To get to CERN take bus 57 from the Airport to P+R Planche, and from there bus 56 to CERN.
Changed:
<
<
To get to CERN from the train station take the tram number 14 or 16 to Vaudagne. From Vaudagne take bus 56 marked to its terminus as CERN.
>
>
To get to CERN from the train station take the tram number 18 to CERN directly.
  You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.
Line: 180 to 180
  Transport to the Hostel from CERN
Changed:
<
<
At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
>
>
At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
  Late arrival
Line: 196 to 196
 CERN Meyrin site, Building no. 39, Meyrin, Switzerland Tel. 00 41 (0) 22 767 44 81
Changed:
<
<
The reception desk is open from 7h30 to 19h30.
>
>
The reception desk is open from 7h30 to 00h30.
 You have Wi-Fi connection in the hostel.

Late arrival

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META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 26 to 26
 
Deleted:
<
<
 
Line: 37 to 34
 
Added:
>
>
 
Line: 226 to 226
  Hotels in the Area
Deleted:
<
<

Bringing pets

We keep pets out of interest in the animals or as household companions. They accompany us and are not intended for sale. Special import regulations apply for dogs, cats, ferrets and birds as pets.

What are pets?

Pets are animals of the species listed below, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners.
List of pets:
* Dogs, cats, ferrets: specific rules apply to these animals! (see the link below);

* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" (see the link below);

* Domestic rabbits;

* Rodents;

* Amphibians;

* Reptiles;

* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see the link below);

* Invertebrate animals (except bees and crustaceans).

Bringing pets to Switzerland

Federal veterinary office FVO

Bringing pets to Switzerland

Dogs, cats, ferrets from the EU;

Dogs, cats, ferrets from third countries;

Special case birds. Pet birds from third countries;

Restrictions on import: Import bans / Temporary restrictions / Special conditions

Special conditions for importing pets
* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see the link above . They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.

* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see the link "Restrictions on imports" above).

* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see the link "Special case birds" above).

* For several exotic pets a husbandry permission is needed. This does not apply for short stays (i.e. holidays) but only if the pet is intended to live in Switzerland. Before a permit is issued, the cantonal veterinarian makes sure that the required space and care for the animal is provided. Permits are needed for all mammals (livestock species excluded), many birds and some fish.

* The import requirements arising from the laws on conservation on species apply for protected or non-domesticated species even if those are deemed pets. See link "Wild Fauna and Flora / CITES".

Bringing pets to France

Conditions for importation into France of pets, from countries not members of the European Union

Live animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.

European legislation regulates the movements of domestic carnivores (cats, dogs and ferrets) to limit the risk of introducing animal diseases, including rabies.

You want to bring to France a cat, dog or ferret

More information is available on the website of the Ministry of Food, Agriculture and Fisheries.

 

Registering at CERN

Line: 368 to 309
 

Other Useful Information

Added:
>
>

Bringing pets

We keep pets out of interest in the animals or as household companions. They accompany us and are not intended for sale. Special import regulations apply for dogs, cats, ferrets and birds as pets.

What are pets?

Pets are animals of the species listed below, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners.
List of pets:
* Dogs, cats, ferrets: specific rules apply to these animals! (see the link below);

* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" (see the link below);

* Domestic rabbits;

* Rodents;

* Amphibians;

* Reptiles;

* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see the link below);

* Invertebrate animals (except bees and crustaceans).

Bringing pets to Switzerland

Federal veterinary office FVO

Bringing pets to Switzerland

Dogs, cats, ferrets from the EU;

Dogs, cats, ferrets from third countries;

Special case birds. Pet birds from third countries;

Restrictions on import: Import bans / Temporary restrictions / Special conditions

Special conditions for importing pets
* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see the link above . They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.

* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see the link "Restrictions on imports" above).

* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see the link "Special case birds" above).

* For several exotic pets a husbandry permission is needed. This does not apply for short stays (i.e. holidays) but only if the pet is intended to live in Switzerland. Before a permit is issued, the cantonal veterinarian makes sure that the required space and care for the animal is provided. Permits are needed for all mammals (livestock species excluded), many birds and some fish.

* The import requirements arising from the laws on conservation on species apply for protected or non-domesticated species even if those are deemed pets. See link "Wild Fauna and Flora / CITES".

Bringing pets to France

Conditions for importation into France of pets, from countries not members of the European Union

Live animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.

European legislation regulates the movements of domestic carnivores (cats, dogs and ferrets) to limit the risk of introducing animal diseases, including rabies.

You want to bring to France a cat, dog or ferret

More information is available on the website of the Ministry of Food, Agriculture and Fisheries.

 

Phoning

Revision 562011-04-14 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 232 to 232
 

What are pets?

Pets are animals of the species listed below, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners.
List of pets:
Changed:
<
<
* Dogs, cats, ferrets: specific rules apply to these animals! (see box on right);
>
>
* Dogs, cats, ferrets: specific rules apply to these animals! (see the link below);
 
Changed:
<
<
* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" on the left;
>
>
* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" (see the link below);
  * Domestic rabbits;
Line: 244 to 244
  * Reptiles;
Changed:
<
<
* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see link on the right);
>
>
* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see the link below);
  * Invertebrate animals (except bees and crustaceans).
Line: 253 to 253
 Federal veterinary office FVO

Bringing pets to Switzerland

Added:
>
>
Dogs, cats, ferrets from the EU;

Dogs, cats, ferrets from third countries;

Special case birds. Pet birds from third countries;

Restrictions on import: Import bans / Temporary restrictions / Special conditions

 
Special conditions for importing pets
Changed:
<
<
* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see boxes). They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.
>
>
* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see the link above . They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.
 
Changed:
<
<
* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see box "Restrictions on imports").
>
>
* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see the link "Restrictions on imports" above).
 
Changed:
<
<
* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see box "Special case birds" right on this page).
>
>
* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see the link "Special case birds" above).
  * For several exotic pets a husbandry permission is needed. This does not apply for short stays (i.e. holidays) but only if the pet is intended to live in Switzerland. Before a permit is issued, the cantonal veterinarian makes sure that the required space and care for the animal is provided. Permits are needed for all mammals (livestock species excluded), many birds and some fish.

Revision 552011-04-13 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 26 to 26
 
Added:
>
>
 
Line: 223 to 226
  Hotels in the Area
Added:
>
>

Bringing pets

We keep pets out of interest in the animals or as household companions. They accompany us and are not intended for sale. Special import regulations apply for dogs, cats, ferrets and birds as pets.

What are pets?

Pets are animals of the species listed below, which are kept out of interest in the animals or as household companions. They accompany their owners or persons acting on behalf of the owners. Pets are not to be sold or passed on to new owners.
List of pets:
* Dogs, cats, ferrets: specific rules apply to these animals! (see box on right);

* Birds [except those considered "poultry": all fowl, turkeys, guinea fowl, ducks, geese, pigeons, quails, pheasants, partridges, ostriches and other ratites]; see specific page "pet birds from third countries" on the left;

* Domestic rabbits;

* Rodents;

* Amphibians;

* Reptiles;

* Aquarium fish, crayfish and shellfish (animals kept exclusively for ornamental purposes in aquaria or enclosed garden ponds), excluding animal species that are a danger to the fauna, which are listed in Annex 3 of the ordinance to the federal fishery law: these animals are subject to an import ban (see link on the right);

* Invertebrate animals (except bees and crustaceans).

Bringing pets to Switzerland

Federal veterinary office FVO

Bringing pets to Switzerland

Special conditions for importing pets
* No animal health permits or health certificates are required for animals deemed "pets" according to the definition - except for dogs, cats, ferrets an pet birds from third countries (see boxes). They may be imported from all countries. Coming from third countries, their number is however limited to 5 - the conditions for "commercial imports" would otherwise apply.

* Imports of pets might be prohibited by temporary import bans aimed at preventing the introduction of animal disease (see box "Restrictions on imports").

* Animals deemed pets are not subject to border veterinary inspection, but all customs formalities have to be kept. Special conditions apply to import pet birds from third countries(see box "Special case birds" right on this page).

* For several exotic pets a husbandry permission is needed. This does not apply for short stays (i.e. holidays) but only if the pet is intended to live in Switzerland. Before a permit is issued, the cantonal veterinarian makes sure that the required space and care for the animal is provided. Permits are needed for all mammals (livestock species excluded), many birds and some fish.

* The import requirements arising from the laws on conservation on species apply for protected or non-domesticated species even if those are deemed pets. See link "Wild Fauna and Flora / CITES".

Bringing pets to France

Conditions for importation into France of pets, from countries not members of the European Union

Live animals may carry serious diseases such as rabies or bird flu. Customs contributes to the protection of national territories and community health monitoring including documents and support of these animals.

European legislation regulates the movements of domestic carnivores (cats, dogs and ferrets) to limit the risk of introducing animal diseases, including rabies.

You want to bring to France a cat, dog or ferret

More information is available on the website of the Ministry of Food, Agriculture and Fisheries.

 

Registering at CERN

Revision 542011-03-29 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 87 to 87
  This document is prepared at CERN, then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.
Changed:
<
<
The Protocole d'accueil covers ONLY the duration of the stay in question. A new one must be requested for every new stay. However, it can also be issued for one year if the stay does not exceed 90 days at one time.
>
>
The Protocole d'accueil covers normally only the duration of the stay in question. A new one must be requested for every new stay. However, for the persons coming regularly to CERN (and who are registered at the users office for less then 51%), it is proposed to issue it for a period of 2 years if the stay does not exceed 90 days at one time.
  In most cases you can collect the protocole from the Secretariat.
Line: 387 to 387
  Welcome Center - A Resourse for CERN Newcomers
Added:
>
>
Visa Requirement and Procedure for Switzerland and France
 

Review status

Revision 532011-02-22 - KirstiAspola

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 398 to 398
 
KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes
Changed:
<
<
Responsible: KatiLassilaPerini, Kirsti Aspola, Polina Morozova
>
>
Responsible: KatiLassilaPerini, Kirsti Aspola
 
Changed:
<
<
Please send comments to Polina Morozova or [[mailto:Kirsti.Aspola@cern.ch]
>
>
Please send comments to [[mailto:Kirsti.Aspola@cern.ch]
 [Kirsti Aspola]]

Revision 522011-01-27 - unknown

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META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 142 to 142
  Otherwise you will need 3 CHF (or 2 EUR) to buy a bus ticket from the ticket machine at the bus stop.
Changed:
<
<
To get to CERN take bus 57 from the Airport to P+R Planche, and from there bus 56 to CERN. Note that Bus 57 does not run on Sundays! To get to CERN from the airport on a Sunday you will need to take Bus 23 (Direction ZIPLO) to Blandonnet. Walk about 6 minutes to the Blandonnet tram stop and take tram number 14 or 16 to Vaudagne. From Vaudagne take bus 56 marked to its terminus as CERN.
>
>
To get to CERN take bus 57 from the Airport to P+R Planche, and from there bus 56 to CERN.
  To get to CERN from the train station take the tram number 14 or 16 to Vaudagne. From Vaudagne take bus 56 marked to its terminus as CERN.
Line: 281 to 281
 CERN Health Insurance (UNIQA): Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 960 CHF/month. Reduced coverage: about 485 CHF/month). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
Changed:
<
<
Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: Emilie Postec, tel.: +41 22 786 12 00 or Claude von Allmen, tel. +41 848 444 222. Please visit website.
>
>
Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: Manuel Cortes, tel.: +41 22 786 12 00. Please visit website.
  Swiss Care: for researchers from 90 CHF/month. Please visit website.

Revision 512011-01-19 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 83 to 83
 
  1. Foreseeable end date of the stay:
  2. Number of foreseeable visits during one year:
Added:
>
>
Important! Everybody coming to work at CERN with a Schengen visa issued by the Swiss authorities for any period of time less than 3 months and needing to go to France for any reasons are requested to have an official PROTOCOLE D'ACCUEIL document that they must keep with them together with the passport at all times and show at the Users Office when registering.

This document is prepared at CERN, then sent for approval to the Sub-Prefecture in Gex, France and then returned to CERN.

The Protocole d'accueil covers ONLY the duration of the stay in question. A new one must be requested for every new stay. However, it can also be issued for one year if the stay does not exceed 90 days at one time.

In most cases you can collect the protocole from the Secretariat.

 

Long Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:

Revision 502010-10-26 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 350 to 350
  To sign up for the account please visit
Changed:
<
<
http://www.swisster.ch/membership/signup.php
>
>
http://www.swisster.ch/user/register
  For a free subscription please select CERN from the group account option and sign up using your CERN e-mail address.
Line: 384 to 384
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Changed:
<
<
PolinaMorozova - 30-Aug-2010 general editing
>
>
PolinaMorozova - 26-Oct-2010 general editing
 
KatiLassilaPerini - 25-Nov-2009 updated links
KatiLassilaPerini - 08 Dec 2008 updated users office links
KatiLassilaPerini - 24 Jan 2008 minor edits

Revision 492010-09-21 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 58 to 58
  -for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch
Added:
>
>
Please also see general information on visas for entry and stays in the Host States.
 

Short Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular a visa for entry to the Schengen member countries:

Revision 482010-08-30 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 271 to 271
 CERN Health Insurance (UNIQA): Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 960 CHF/month. Reduced coverage: about 485 CHF/month). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
Changed:
<
<
Golden Care: 160 – 200 CHF/month depending on age group. Contact person for CERN: Emilie Postec, tel.: +41 22 786 12 00
>
>
Golden Care: 160 – 200 CHF/month depending on age group. Contact persons for CERN: Emilie Postec, tel.: +41 22 786 12 00 or Claude von Allmen, tel. +41 848 444 222. Please visit website.
  Swiss Care: for researchers from 90 CHF/month. Please visit website.
Line: 284 to 285
  CSS Insurance: CSS Agence de Genève, Rue du Marché 11, 1204 Genève (300 CHF/month. Special insurance plans available for students from abroad (around 90 CHF/month)).
Added:
>
>
Comparis.ch allows you to compare different insurance plans and companies in Switzerland.
 If you live in France:

AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.

Revision 472010-08-30 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 25 to 25
 
Added:
>
>
 
Line: 153 to 154
  You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).
Added:
>
>
The easiest and quickest way to reserve rooms at CERN is via the web booking tool . Please note that any reservation canceled less than 48 hours in advance will incur a one-night payment penalty - if you change plans please inform the hostel as soon as possible so that the room can be re-allocated.
 

St. Genis Hostel

Address:
Line: 162 to 165
 The reception desk at the St. Genis hostel is open from 16h00 to 18h00 for check-in, but you can leave luggage at the reception desk from 8h00 to 12h00. You have Wi-Fi connection in the hostel.
Changed:
<
<
Transport to the Hostel from CERN.
>
>
Transport to the Hostel from CERN
  At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.
Changed:
<
<
Late arrival.
>
>
Late arrival
  If you arrive after opening hours, go to the Entrance gate B and announce yourself to the Guard. He will give you your room key and help you find transport to the hostel.
Changed:
<
<
Equipment in kitchen.
>
>
Equipment in kitchen
  The kitchens are equipped with a fridge, hot plate, hot and cold water. There is no equipment for cooking like pots, pans, plates, cups, knives, spoons, etc. The supermarket is close by for buying all kinds of food and essential cooking equipment.
Line: 183 to 186
 The reception desk is open from 7h30 to 19h30. You have Wi-Fi connection in the hostel.
Changed:
<
<
Late arrival.
>
>
Late arrival
 If you arrive after opening hours, go to the Entrance gate B and announce yourself to the Guard. He will give you your room key and show you where the hostel is, just a short walk on foot from entrance B.
Added:
>
>

Accommodation Outside CERN

There are many hostels in or around Geneva center which will take people for anything from a night to several years. However there are always long waiting lists and you must almost always reserve a room long in advance.

Hostels

Geneva University

EasyExpat.com

Foyer George Willimas

Hostels with Dorm-Rooms

Home Saint Pierre

City Hostel Geneva

Hotels

Reasonably Cheap Hotels

Hotels in the Area

 

Registering at CERN

Line: 260 to 288
  AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.

Changed:
<
<
Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
>
>
Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
  Note that for working at CERN one needs to be specially insured against work accidents, death and disability. In some cases this may add a 10% increase to the insurance. With UNIQA one can also take the UNIQA ACCIDENTA (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
Line: 331 to 359
  CERN Buildings and Sites
Changed:
<
<
Hotels in the Area
>
>
CERN Guide for Newcomers

CERN Health Insurance

CERN Users Office FAQ

  Shuttle Service
Changed:
<
<
USCMS webpage
>
>
Summer Students Information Page
  USCMS Guide to Coming to and Living at CERN
Changed:
<
<
CERN Health Insurance

CERN Guide for Newcomers

>
>
USCMS webpage
  Welcome Center - A Resourse for CERN Newcomers
Deleted:
<
<
CERN Users Office FAQ
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Changed:
<
<
PolinaMorozova - 04-Mar-2010 general editing
>
>
PolinaMorozova - 30-Aug-2010 general editing
 
KatiLassilaPerini - 25-Nov-2009 updated links
KatiLassilaPerini - 08 Dec 2008 updated users office links
KatiLassilaPerini - 24 Jan 2008 minor edits

Revision 462010-08-27 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 111 to 111
 
  1. Foreseeable start date of the stay:
  2. Foreseeable end date of the stay:
  3. Foreseeable place of residence (France/Switzerland):
Added:
>
>
  1. Will you be accompanied by your family:
  Please note that it is important that you provide the same information for your spouse and/or family accompanying you.
Line: 342 to 343
  CERN Guide for Newcomers
Changed:
<
<
Welcome Center - A Resourse for CERN Newcomers
>
>
Welcome Center - A Resourse for CERN Newcomers
  CERN Users Office FAQ

Revision 452010-03-15 - unknown

Line: 1 to 1
 
META TOPICPARENT name="WorkBook"

1.6 Information for Newcomers

Complete: 5
Line: 253 to 253
  LLOYDS: Assurance Service SA, Rue Valin 2, CP 193, 1211 Geneve 1, tel: 022732 5800
Added:
>
>
CSS Insurance: CSS Agence de Genève, Rue du Marché 11, 1204 Genève (300 CHF/month. Special insurance plans available for students from abroad (around 90 CHF/month)).
 If you live in France:

AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.

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Responsible: KatiLassilaPerini, Kirsti Aspola, Polina Morozova

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Introduction

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  In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places that will take either currency. The automatic teller machines in the main building on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs).
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Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building.
>
>
Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building.
 

Getting Around

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  Geneva Public Transport (TPG)
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Users FAQ

>
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Cinema

There are plenty of cinemas with English- and French-language viewings of films in Geneva, which are very close to the CERN bus stops. You should check in advance to determine the schedules and languages of the presentations.

Swisster - a New Website for Anglophones

Swisster – a news website for Anglophones Employees of CERN can now sign up for a free account at Swisster.ch, an English language website devoted to Swiss news and current affairs.The website, which is aimed at English speakers in Switzerland, normally requires an annual subscription of 300 CHF, but has teamed up with sponsors to offer a free subscription for CERN employees. The service provides a daily newsletter containing the main news and other information sent to subscribers every working day. The Swisster website also offers a variety of services such as health, education and food forums called "corners", as well as weather & snow forecasts, blogs and even a TV guide for Anglophones.

The editorial team of English-speaking journalists is based in Lausanne, Geneva, Zurich and Neuchatel and covers news for expatriates and English speakers living and working in Switzerland.

Swisster.ch also has a Saturday morning radio show from 08:30 to 09:30, on Radio Cité 92.2fm (Geneva area). Broadcast in English the show covers the main weekly news.

To sign up for the account please visit

http://www.swisster.ch/membership/signup.php

For a free subscription please select CERN from the group account option and sign up using your CERN e-mail address.

CERN Student Club

CERN’s new student club provides a much-needed social outlet for all young people coming to CERN for any length of time, see: http://csnl.ptrtovoid.net/

Other Useful Links

CERN Buildings and Sites

Hotels in the Area

Shuttle Service

USCMS webpage

USCMS Guide to Coming to and Living at CERN

CERN Health Insurance

CERN Guide for Newcomers

Welcome Center - A Resourse for CERN Newcomers

CERN Users Office FAQ

 
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Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
 

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Introduction

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  In accordance with the CERN Staff Rules and Regulations, your social insurance cover is the responsibility of your employer or of the educational institution at which you are normally enrolled. If you do not have this kind of insurance covering you for both Switzerland and France, you are under the strict obligation to take the necessary measures to safeguard yourself against the economic consequences of illness, accidents and disability throughout your entire stay at CERN. This obligation also applies to any family members accompanying you.
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CERN Health Insurance (UNIQA):
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CERN Health Insurance (UNIQA):
 Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 960 CHF/month. Reduced coverage: about 485 CHF/month). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.

Golden Care: 160 – 200 CHF/month depending on age group. Contact person for CERN: [[mailto:epostec@goldencare.ch]

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  To make local calls, you can purchase cheap SIM cards at the general store in the main building for 20 CHF. You get a SIM card with 20 CHF credit and cheap local calls and texts and good rates for texting overseas. The drawback is that all the instructions are either in French, Italian or German! For international calls you should investigate the calling cards, which are available in many shops.
Added:
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CERN Phone and Email Directory

Plugs

A universal plug adaptor will be useful, as Swiss and French electric plugs are different.

Language and Currency

CERN is a bilingual international organization (French/English).

In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places that will take either currency. The automatic teller machines in the main building on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs).

Should you need to open a bank account in Switzerland, you can open an account with the UBS bank which has a branch in the main building (building 500), but you need to stay at CERN more than 6 months. You can also open one at the Post Office also located in the main building.

Getting Around

The number 56 bus will take you form the main site (Meyrin) to the Vaudagne stop where you need to change to tram 14 or 16 to get to the center of Geneva. The ticket costs 3 CHF and it can be bought from a ticket machine at each bus stop, but the machine does not give change. You can also buy 20, 30 or 50 CHF bus cards at the news stand in the main building.

A recommended point to get off for your first trip into town is the train station, Gare Cornavin. This puts you essentially in the centre of town, and it’s very easy to find the bus back to CERN.

Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.

Geneva Public Transport (TPG)

 

Users FAQ

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Introduction

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  In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch
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Dosimeters

 
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Useful information about CERN

See the CERN Guide for Newcomers .
>
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Please read carefully the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you are in a radiation controlled area, e.g. a radioactive source in a laboratory.
 
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Language and Currency

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Cash Payments for Subsistence (Team Account)

 
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CERN is a bilingual international organization (French/English).
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If you are entitled to receive a subsistence during your stay at CERN, please contact Kirsti Aspola or Polina Morozova. But first you must be properly registered. One day after receiving notification that cash will be treated, you can go to the Post Office counter (Post Office Meyrin (9:00-16:00) Bldg. 63, tel. 72798). You may have to sign the subsistence claim in EDH.
 
Changed:
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In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.6 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs.
>
>
Bring with you: CERN access card and a valid ID document.
 
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Should you need to open a bank account in Switzerland (e.g. summer studentship programme participants need to open a bank account to receive their subsistence payments) it is usual and easiest to open an account with the UBS bank which has a branch in the main building (building 50).
>
>
Please note that your cash voucher must be picked up within two months after which it will expire.
 
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Getting around

>
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Insurance

 
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The number 56 bus will take you from the main site (Meyrin) to the Vaudagne stop where you need to change to tram (14 or 16) to get into the centre of Geneva. See details in English in the Users' Office page for visitors. You can get to the airport with bus Y.
>
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Insurance cover against illness and occupational and non-occupational accidents, disability and death is obligatory for the entire duration of your stay.
 
Changed:
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The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change (however, it prints the amount you paid too much and you can get your money back in the TPG offices). You can also by 20, 30 or 50CHF bus cards at the news stand in the main building.
>
>
In accordance with the CERN Staff Rules and Regulations, your social insurance cover is the responsibility of your employer or of the educational institution at which you are normally enrolled. If you do not have this kind of insurance covering you for both Switzerland and France, you are under the strict obligation to take the necessary measures to safeguard yourself against the economic consequences of illness, accidents and disability throughout your entire stay at CERN. This obligation also applies to any family members accompanying you.
 
Changed:
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A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the tram back to CERN.
>
>
CERN Health Insurance (UNIQA): Please take note that you cannot be insured by Uniqa if you do not enroll during the first 60 days of your stay. Full coverage: about 960 CHF/month. Reduced coverage: about 485 CHF/month). UNIQA might be more expensive, but if you have a spouse/children, can be worth it.
 
Changed:
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Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.
>
>
Golden Care: 160 – 200 CHF/month depending on age group. Contact person for CERN: Emilie Postec, tel.: +41 22 786 12 00
 
Changed:
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Living in France

>
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Swiss Care: for researchers from 90 CHF/month. Please visit website.
 
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It is a bit cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...
>
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If you live in Switzerland:
 
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See visa requirements for Switzerland and France at UO web pages . Please note: This needs to be done and submitted well in advance of your trip.
>
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ALLIANZ: Boulevard du Pont d'Arve 28, 1205 Geneva, tel: 022 708 0606
 
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Invitation letters requests:
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LLOYDS: Assurance Service SA, Rue Valin 2, CP 193, 1211 Geneve 1, tel: 022732 5800
 
Added:
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If you live in France:
 
Changed:
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Dosimeters

>
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AXA: Nearly every town in France has an AXA agency, which proposes Swiss Life insurance. For CERN people they normally propose an "assurance frontalier" so that you also covered in Switzerland.
 
Changed:
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<
Please read carefully the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.
>
>
Assurance Strasbourgeoise (frontalier) in Ferney Voltaire and St. Genis, please see website.
 
Changed:
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If you have a dosimeter, you are required to have it checked every month, even if you are not at CERN.
>
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Note that for working at CERN one needs to be specially insured against work accidents, death and disability. In some cases this may add a 10% increase to the insurance. With UNIQA one can also take the UNIQA ACCIDENTA (about 160 CHF/year), but it does not cover work accidents, unless you also have the UNIQA health insurance.
 
Changed:
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Further information

>
>

Other Useful Information

 
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Users FAQ

Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.

>
>

Phoning

 
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Miscellaneous information

>
>
To make local calls, you can purchase cheap SIM cards at the general store in the main building for 20 CHF. You get a SIM card with 20 CHF credit and cheap local calls and texts and good rates for texting overseas. The drawback is that all the instructions are either in French, Italian or German! For international calls you should investigate the calling cards, which are available in many shops.
 
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Phoning

 
Changed:
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For making local calls, you can purchase cheap SIM cards at the general store in the main building (building 50) - for 20 Francs, you get a SIM card with 20 Francs credit and very cheap local calls and texts and good rates for texting overseas. The drawback is that all the instructions are in either French, Italian or German! For international calls you should investigate the calling cards which are available in many shops.

Cinema

>
>

Users FAQ

 
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There are plenty of cinemas with English- and French-language viewings of films in Geneva which are very close to the CERN bus-stops. You should check in advance to determine the schedules and languages of the presentations.
>
>
Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
PolinaMorozova - 24-Feb-2010 general editing
 
KatiLassilaPerini - 25-Nov-2009 updated links
KatiLassilaPerini - 08 Dec 2008 updated users office links
KatiLassilaPerini - 24 Jan 2008 minor edits

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Introduction

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Arriving at Geneva Airport (Cointrin) or Geneva Train Station (Cornavin)

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Taxi

A taxi to CERN Reception, building 33 from the airport will cost approx. 35 Swiss francs, from the railway station approx. 70 Swiss francs. The journey takes about 10 minutes from the airport and 20 minutes from the train station.
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Public Transport from the Airport

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Public Transport from the Airport and Train Station

 On arrival by air, take a free ticket from the ticket machine (baggage claim area). The “Unireso” ticket, issued free of charge by Geneva International Airport, enables you to use public transport in Geneva public transport in Geneva for 80 minutes. This ticket is only valid with your flight ticket to prove that you have arrived on that day.

Otherwise you will need 3 CHF (or 2 EUR) to buy a bus ticket from the ticket machine at the bus stop.

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  CERN Reception is open from 8.00 a.m. to 5.45 p.m. (Monday – Friday) and form 8.30 a.m. to 17.15 p.m. (Saturday).
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If you arrive during working hours, your first stop should be the CERN Reception in building 33. You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.
>
>
If you arrive during working hours, your first stop should be the CERN Reception in Building 33. . You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.
 

Accommodation

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Be fairly quick with a hostel reservation as they are often very full, but they only take reservations two months in advance. It is a bit cheaper to live on the French side of the boarder.

You can consult the CERN Housing Service website which includes information relating to the CERN hostel booking rules, special negotiated rates for hotels in the local area, rental offers from the local private sector, etc. Or the CERN Housing Service team can be contacted directly in case you have any queries (reception in Building 39, tel. 74481).

St. Genis Hostel

Address: Foyer Résidence Schumann, 340 rue de l’Europe F-01630 Saint Genis Pouilly, France Tel: 00 33 (0) 450 42 13 66

The reception desk at the St. Genis hostel is open from 16h00 to 18h00 for check-in, but you can leave luggage at the reception desk from 8h00 to 12h00. You have Wi-Fi connection in the hostel.

Transport to the Hostel from CERN.

At CERN you can get a shuttle bus to the hostel during the opening hours of CERN. Outside opening hours you can take the Y bus or ask for a taxi from the Guard at gate B.

Late arrival.

If you arrive after opening hours, go to the Entrance gate B and announce yourself to the Guard. He will give you your room key and help you find transport to the hostel.

Equipment in kitchen.

The kitchens are equipped with a fridge, hot plate, hot and cold water. There is no equipment for cooking like pots, pans, plates, cups, knives, spoons, etc. The supermarket is close by for buying all kinds of food and essential cooking equipment.

Meyrin Hostel

Address: CERN Meyrin site, Building no. 39, Meyrin, Switzerland Tel. 00 41 (0) 22 767 44 81

The reception desk is open from 7h30 to 19h30. You have Wi-Fi connection in the hostel.

Late arrival. If you arrive after opening hours, go to the Entrance gate B and announce yourself to the Guard. He will give you your room key and show you where the hostel is, just a short walk on foot from entrance B.

Registering at CERN

 
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Before coming to CERN, you must make sure you have all the required documents. You should work your way through the registration form on the Check-In Procedure page of the Users Office. You should get the registration form signed by the authorized person before you come to CERN, this will make the procedure much faster. Also have a look at the Users Office Homepage. These pages contain most of the information you need for coming to CERN.
 
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Before coming

See CERN's users' office page .
>
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Find out who your Team Leader is since you will need his/her signature on the Users Office registration form.
 
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Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the Check-In Procedure page of the Users Office. Or, if you're a short-term visitor (up to three months) go to Short Term Registration in the User Form page. These pages contain most of the information you need for coming to CERN.
>
>
Note that you will need a copy of the invitation letter(s), your passport, proof of your medical insurance including death and disability (an insurance card is sufficient), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute. The proof of employment should mention the contract duration and the insurance, which covers you during your stay at CERN. As of now, only a proof of employment signed by a person from the administration is acceptable, not one signed by the Team Leader (unless a letter from the administration has been sent to the Users’ Office indicating that the Team Leader has the right to sign such attestations on behalf of the employer).
 
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), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute.
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On your first full working day, you’ll need to visit the Users’ Office. It is located near the restaurant, bank, and the post office in building 61. Take all the documentation mentioned above. You will then be asked to go to building 55 to collect your CERN access card.
 
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Find out who your Team Leader is since you will need his/her signature on the UO registration form.
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Registering with CMS

 
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On arrival

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Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS database. To be officially registered in the CMS people database, please complete the web based CMS Registration Form. The CMS pre-registration form can be completed in advance.
 
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If you arrive during working hours, your first stop should be the CERN Reception at Building 33 to get a temporary visitor card. If you are staying in the CERN Hostel, you can collect your key at the building 39 hostel reception desk (even if you are staying in building 38). If you arrive outside normal hours, your key will be waiting for you at the security office (building 120).
>
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After the form has been submitted, an email is sent to your Institute Representative (Team Leader) for approval.
 
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On your first full working day, you'll need to visit the Users' Office. It is located near the restaurant, bank, and post office in building 61) and take all the documentation mentioned above. You will be asked to go to building 55 to collect your CERN access card.
 
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Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The CMS pre-registration form can be completed in advance.
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Creation of Computer Account

 
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For the computer account, follow the instructions given in section Getting a Computer Account.
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Before you get a Computer Account on the IT-CMS server, you must be registered both in the CERN Database and as a collaborator in the CMS database. Then follow the instructions given in section Getting a Computing Account.
 
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Laptop registration

Laptop: The NICE account is needed (and activated at least one day earlier) for the registration of a laptop, see Getting a Computer Account.
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Laptop Registration

 
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Procedure: open the wireless, search the "CERN" network and follow the instructions.
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The NICE account is needed (and activate at least one day earlier) for the registration of a laptop. Open the wireless, search for the “CERN” network and follow the instructions.
 
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In case you need ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch/
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In case you need Ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch
 

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-for US citizens and any other nationalities applying a visa from US, please contact [[mailto:Yazgan@cern.ch]
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-for US citizens and any other nationalities applying for a visa from US, please contact [[mailto:Yazgan@cern.ch]
 [Yasemin Yazgan]]

-for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch

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 Please note: This needs to be done and submitted well in advance of your trip.

Invitation letters requests:

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 A taxi to CERN Reception, building 33 from the airport will cost approx. 35 Swiss francs, from the railway station approx. 70 Swiss francs. The journey takes about 10 minutes from the airport and 20 minutes from the train station.

Public Transport from the Airport

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On arrival by air, take a free ticket from the ticket machine (baggage claim area). The “Unireso” ticket, issued free of charge by Geneva International Airport, enables you to use public transport in Geneva public transport in Geneva for 80 minutes. This ticket is only valid with your flight ticket to prove that you have arrived on that day.

Otherwise you will need 3 CHF (or 2 EUR) to buy a bus ticket from the ticket machine at the bus stop.

To get to CERN take bus 57 from the Airport to P+R Planche, and from there bus 56 to CERN. Note that Bus 57 does not run on Sundays! To get to CERN from the airport on a Sunday you will need to take Bus 23 (Direction ZIPLO) to Blandonnet. Walk about 6 minutes to the Blandonnet tram stop and take tram number 14 or 16 to Vaudagne. From Vaudagne take bus 56 marked to its terminus as CERN.

To get to CERN from the train station take the tram number 14 or 16 to Vaudagne. From Vaudagne take bus 56 marked to its terminus as CERN.

You can find more information about coming to CERN on the CERN homepage under 'How to Get to CERN'.

Arriving at CERN

CERN Reception is open from 8.00 a.m. to 5.45 p.m. (Monday – Friday) and form 8.30 a.m. to 17.15 p.m. (Saturday).

If you arrive during working hours, your first stop should be the CERN Reception in building 33. You will receive a temporary visitor pass from the reception. They will indicate to you where to go e.g. to the CMS Secretariat in bldg 40-5-B01.

Accommodation

 

Before coming

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Arriving at Geneva

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Arriving at Geneva Airport (Cointrin) or Geneva Train Station (Cornavin)

Taxi

A taxi to CERN Reception, building 33 from the airport will cost approx. 35 Swiss francs, from the railway station approx. 70 Swiss francs. The journey takes about 10 minutes from the airport and 20 minutes from the train station.
 
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Public Transport from the Airport

 

Before coming

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Procedure for obtaining invitation letter for visas for Switzerland and France

In accordance with the Status Agreement with CERN, Switzerland and France facilitate the entry of members of the Organization’s personnel onto their territories. Where relevant, detailed procedures for obtaining visas apply.
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Invitation letters request:
 
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>
-for US citizens and any other nationalities applying a visa from US, please contact Yasemin Yazgan
  -for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch

Short Term Visa

Changed:
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<
Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular a visa for entry to the Schengen member countries:
>
>
Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular a visa for entry to the Schengen member countries:
 
Changed:
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<
- either by going to the Swiss Consulate competent for your usual place of residence, taking this letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;
>
>
- either by going to the Swiss Consulate competent for your usual place of residence, taking this letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;
 
Changed:
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<
- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed protocole d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.
>
>
- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed protocole d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.
 
Changed:
<
<
Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  • Family name(s):
  • First name(s):
  • Date of birth:
  • Place of birth:
  • Complete current address of residence:
06) Telephone: 07) Email: 08) Academic title or status: (undergraduate, graduate, master, PhD, etc): 09) Employing institute or University: 10) Address of the institute/univ: 11) Foreseeable start date of the stay: 12) Foreseeable end date of the stay: 13) Number of foreseeable visits during one year:
>
>
Data needed (as in passport) for the short term (less than 3 months stay) visa request:
  1. Family name(s):
  2. First name(s):
  3. Date of birth:
  4. Place of birth:
  5. Complete current address of residence:
  6. Telephone:
  7. Email:
  8. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  9. Employing institute or University:
  10. Address of the institute/univ:
  11. Foreseeable start date of the stay:
  12. Foreseeable end date of the stay:
  13. Number of foreseeable visits during one year:

Long Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular multiple-entry long-stay visas:
  1. a Swiss D+C type visa if you are establishing your place of residence in Switzerland, or
  2. a Swiss D+C type and a French D type visa :
    • if you are establishing your place of residence in France
    • or if you have not yet decided where to establish your future place of residence.

For Switzerland: you must go to the Swiss Consulate competent for your usual place of residence, taking this letter with you, and request a visa bearing the words “prise de fonctions au CERN”, explaining that you will become a member of the CERN personnel and that as such you will be entitled to a legitimation card issued by the Swiss Federal Department of Foreign Affairs and to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955.

For France: as soon as you receive this letter, you must go to the French Consulate competent for your usual place of residence and request a visa bearing the words “carte PRO-MAE à solliciter dès l’arrivée”, making reference to CERN’s Note Verbale to the French Ministry of Foreign and European Affairs and to the agreement that the Ministry has addressed to the above-mentioned Consulate in your favour, and specifying that you are entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965 as revised on 16 June 1972.

Data needed (as in passport) for the long term (more than 3 months stay) visa requests:

  1. Family name(s):
  2. First name(s):
  3. Date of birth:
  4. Place of birth:
  5. Passport number:
  6. Passport issue date:
  7. Place of issue of passport:
  8. Passport validity:
  9. Complete current address of residence:
  10. Telephone:
  11. Email:
  12. Academic title or status: (undergraduate, graduate, master, PhD, etc):
  13. Employing institute or University:
  14. Address of institute/univ:
  15. Foreseeable start date of the stay:
  16. Foreseeable end date of the stay:
  17. Foreseeable place of residence (France/Switzerland):

Please note that it is important that you provide the same information for your spouse and/or family accompanying you.

Useful information can be obtained from the Swiss and French diplomatic representations abroad, as well as from the following Web pages:

 
Added:
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Arriving at Geneva

 

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Contents

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Introduction

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The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located in France, Cessy (Point 5), which is about 15 km from CERN Meyrin site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
>
>
The CERN facility spans two sites; Meyrin in Switzerland and Prévessin in France. The CMS detector is located in France, Cessy (Point 5), which is about 15 km from the CERN Meyrin site (add the http link with map). The facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin (CH) site.

Procedure for obtaining invitation letter for visas for Switzerland and France

In accordance with the Status Agreement with CERN, Switzerland and France facilitate the entry of members of the Organization’s personnel onto their territories. Where relevant, detailed procedures for obtaining visas apply.

Invitation letters request:

-for US citizens and any other nationalities applying a visa from US, please contact Yasemin Yazgan (Yazgan@cernNOSPAMPLEASE.ch)

-for other CERN Non Member States citizens please contact cms-invitation@cernNOSPAMPLEASE.ch

Short Term Visa

Given that the Organization is located on the border between France and Switzerland, we strongly recommend that you contact the relevant consulates for information on the entry conditions applicable to you in these two countries, specifying the duration and nature of your work at CERN. Where appropriate, you are invited to take the necessary steps to obtain the requisite documents, in particular a visa for entry to the Schengen member countries:

- either by going to the Swiss Consulate competent for your usual place of residence, taking this letter with you, explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, Swiss territory under Article 12 of the Status Agreement between CERN and Switzerland dated 11 June 1955;

- or by going to the French Consulate competent for your usual place of residence as soon as you receive this letter, presenting the enclosed protocole d'accueil and explaining that you will become a member of the CERN personnel and that as such you will be entitled to freedom of access to, and residence on, French territory (without visa charges and without delay) under Article XI § 2 of the Status Agreement between CERN and France dated 13 September 1965, as revised on 16 June 1972.

Data needed (as in passport) for the short term (less than 3 months stay) visa request:

  • Family name(s):
  • First name(s):
  • Date of birth:
  • Place of birth:
  • Complete current address of residence:
06) Telephone: 07) Email: 08) Academic title or status: (undergraduate, graduate, master, PhD, etc): 09) Employing institute or University: 10) Address of the institute/univ: 11) Foreseeable start date of the stay: 12) Foreseeable end date of the stay: 13) Number of foreseeable visits during one year:
 
Deleted:
<
<
The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.
 

Before coming

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Getting around

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The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop (from 13 Dec 2009 to the Vaudagne stop) where you need to change to tram (14 or 16) to get into the centre of Geneva. See details in English in the Users' Office page for visitors.
>
>
The number 56 bus will take you from the main site (Meyrin) to the Vaudagne stop where you need to change to tram (14 or 16) to get into the centre of Geneva. See details in English in the Users' Office page for visitors. You can get to the airport with bus Y.
  The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change (however, it prints the amount you paid too much and you can get your money back in the TPG offices). You can also by 20, 30 or 50CHF bus cards at the news stand in the main building.

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  Detailed Review status
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Before coming

See CERN's users' office page .
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Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (up to three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
>
>
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the Check-In Procedure page of the Users Office. Or, if you're a short-term visitor (up to three months) go to Short Term Registration in the User Form page. These pages contain most of the information you need for coming to CERN.
  Note that you will need your passport, proof of your medical insurance including death and disability (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute.
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Getting around

Changed:
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<
The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop where you need to change to tram (14 or 16) to get into the centre of Geneva. The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change. You can also by 20, 30 or 50CHF bus cards at the news stand in the main building.
>
>
The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop (from 13 Dec 2009 to the Vaudagne stop) where you need to change to tram (14 or 16) to get into the centre of Geneva. See details in English in the Users' Office page for visitors.
 
Changed:
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<
A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN.
>
>
The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change (however, it prints the amount you paid too much and you can get your money back in the TPG offices). You can also by 20, 30 or 50CHF bus cards at the news stand in the main building.

A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the tram back to CERN.

  Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.
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  It is a bit cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...
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See visa requirements for Switzerland and France at UO web pages .
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See visa requirements for Switzerland and France at UO web pages .
 Please note: This needs to be done and submitted well in advance of your trip.

Invitation letters requests:

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Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
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>
KatiLassilaPerini - 25-Nov-2009 updated links
 
KatiLassilaPerini - 08 Dec 2008 updated users office links
KatiLassilaPerini - 24 Jan 2008 minor edits
KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude

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Users FAQ

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Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
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Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
 

Miscellaneous information

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 Detailed Review status

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Before coming

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See CERN's users' office page .
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See CERN's users' office page .
 
Changed:
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Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (up to three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
>
>
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (up to three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
  Note that you will need your passport, proof of your medical insurance including death and disability (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute.
Line: 64 to 64
 

Useful information about CERN

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See the CERN Guide for Newcomers .
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See the CERN Guide for Newcomers .
 

Language and Currency

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  It is a bit cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...
Changed:
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<
See visa requirements for Switzerland and France at UO web pages .
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See visa requirements for Switzerland and France at UO web pages .
 Please note: This needs to be done and submitted well in advance of your trip.

Invitation letters requests:

Line: 129 to 129
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
KatiLassilaPerini - 08 Dec 2008 updated users office links
 
KatiLassilaPerini - 24 Jan 2008 minor edits
KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes

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  For the computer account, follow the instructions given in section Getting a Computer Account.
Added:
>
>

Laptop registration

Laptop: The NICE account is needed (and activated at least one day earlier) for the registration of a laptop, see Getting a Computer Account.

Procedure: open the wireless, search the "CERN" network and follow the instructions.

In case you need ethernet, it has to be registered separately as well as the wall plug. For details, see: http://network.cern.ch/

 

Useful information about CERN

See the CERN Guide for Newcomers .

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 Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The CMS pre-registration form can be completed in advance.
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For the computer account, follow the instructions given in section Getting a Computer Account.
 

Useful information about CERN

See the CERN Guide for Newcomers .
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Getting around

Changed:
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The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop where you need to change to tram (14 or 16) to get into the centre of Geneva. The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change. You can also by 20, 20 or 50CHF bus cards at the news stand in the main building.
>
>
The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop where you need to change to tram (14 or 16) to get into the centre of Geneva. The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change. You can also by 20, 30 or 50CHF bus cards at the news stand in the main building.
  A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN.
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JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes

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  On your first full working day, you'll need to visit the Users' Office. It is located near the restaurant, bank, and post office in building 61) and take all the documentation mentioned above. You will be asked to go to building 55 to collect your CERN access card.
Changed:
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Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The CMS pre-registration form
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Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The CMS pre-registration form
  can be completed in advance.

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  CERN is a bilingual international organization (French/English).
Changed:
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In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs.
>
>
In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.6 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs.
  Should you need to open a bank account in Switzerland (e.g. summer studentship programme participants need to open a bank account to receive their subsistence payments) it is usual and easiest to open an account with the UBS bank which has a branch in the main building (building 50).

Getting around

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The number 9 bus will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).
>
>
The number 56 bus will take you from the main site (Meyrin) to the Avanchet stop where you need to change to tram (14 or 16) to get into the centre of Geneva. The ticket costs CHF3 and it can be bought from a ticket machine at each but stop but the machine does not give change. You can also by 20, 20 or 50CHF bus cards at the news stand in the main building.
  A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN.
Line: 114 to 114
 

Review status

Reviewer/Editor and Date (copy from screen) Comments
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  Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
Changed:
<
<
Note that you will need your passport, proof of your medical insurance including death and disability (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
>
>
Note that you will need your passport, proof of your medical insurance including death and disability (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrolment, if a student) at your home institute.
 
Changed:
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Find out who Team Leader is since you will need his/her signature on the UO registration form.
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Find out who your Team Leader is since you will need his/her signature on the UO registration form.
 

On arrival

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  CERN is a bilingual international organization (French/English).
Changed:
<
<
In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency.
>
>
In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency (though for foreign cards they will provide only Swiss Francs.

Should you need to open a bank account in Switzerland (e.g. summer studentship programme participants need to open a bank account to receive their subsistence payments) it is usual and easiest to open an account with the UBS bank which has a branch in the main building (building 50).

 

Getting around

The number 9 bus will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).

Changed:
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<
A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
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A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN.
 
Changed:
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<
Note that you can also borrow bikes from CERN for free during your stay (a deposit of 100 CHF is required).
>
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Note that you can also borrow bikes from CERN for free during your stay. A refundable deposit of 100 CHF is required and lights and a lock are provided, as well as servicing for punctures and other problems.
 

Living in France

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Users FAQ

Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.

Changed:
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<

>
>

Miscellaneous information

Phoning

For making local calls, you can purchase cheap SIM cards at the general store in the main building (building 50) - for 20 Francs, you get a SIM card with 20 Francs credit and very cheap local calls and texts and good rates for texting overseas. The drawback is that all the instructions are in either French, Italian or German! For international calls you should investigate the calling cards which are available in many shops.

Cinema

There are plenty of cinemas with English- and French-language viewings of films in Geneva which are very close to the CERN bus-stops. You should check in advance to determine the schedules and languages of the presentations.

 

Review status

Reviewer/Editor and Date (copy from screen) Comments
KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
Added:
>
>
JennyWilliams - 07 Oct 2007 General editing, and added comments about cell phones and bikes
  Responsible: JennyWilliams
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On your first visit to CERN

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Detailed Review status

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  On your first full working day, you'll need to visit the Users' Office. It is located near the restaurant, bank, and post office in building 61) and take all the documentation mentioned above. You will be asked to go to building 55 to collect your CERN access card.
Changed:
<
<
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The online CMS Registration Form can be completed in advance.
>
>
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The CMS pre-registration form can be completed in advance.
 

Useful information about CERN

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On your first visit to CERN

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Users FAQ

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>
>
Most of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
 

Review status

Revision 172006-12-04 - JennyWilliams

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On your first visit to CERN

Complete: 5
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Review status

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Responsible: JennyWilliams
Last reviewed by: Marie-Claude Pelloux 28 Nov 2006
<!-- Add your review status in this table structure with 2 columns delineated by three vertical bars -->
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Reviewer/Editor and Date (copy from screen) Comments
Changed:
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<
-- KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
Last reviewed by: AnneHeavey - 20 Jun 2006 minor edits
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KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude

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Last reviewed by: Marie-Claude.Pelloux - 28 Nov 2006

 \ No newline at end of file

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Complete: 5
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Before coming

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See CERN's users' office page.
>
>
See CERN's users' office page .
  Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
Line: 43 to 43
  On your first full working day, you'll need to visit the Users' Office. It is located near the restaurant, bank, and post office in building 61) and take all the documentation mentioned above. You will be asked to go to building 55 to collect your CERN access card.
Changed:
<
<
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The online “CMS Registration Form” can be completed in advance.
>
>
Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The online CMS Registration Form can be completed in advance.
 

Useful information about CERN

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<
See the CERN Guide for Newcomers.
>
>
See the CERN Guide for Newcomers .
 

Language and Currency

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  A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
Changed:
<
<
Note that you can also borrow bikes from CERN for free during your stay (a deposit of 100 CHF is required).
>
>
Note that you can also borrow bikes from CERN for free during your stay (a deposit of 100 CHF is required).
 

Living in France

It is a bit cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...

Changed:
<
<
See visa requirements for Switzerland and France at UO web pages
>
>
See visa requirements for Switzerland and France at UO web pages .
 Please note: This needs to be done and submitted well in advance of your trip.

Invitation letters requests:

Line: 83 to 84
  Please read carefully the Dosimetry Service
Changed:
<
<
web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.
>
>
web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.
  If you have a dosimeter, you are required to have it checked every month, even if you are not at CERN.

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Introduction

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The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
>
>
The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located in France, Cessy (Point 5), which is about 15 km from CERN Meyrin site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
  The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.
Line: 32 to 32
  Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
Changed:
<
<
Note that you will need your passport, proof of your medical insurance (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
>
>
Note that you will need your passport, proof of your medical insurance including death and disability (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
 
Changed:
<
<
Find out who your institution's contact person is, and where his or her office is.
>
>
Find out who Team Leader is since you will need his/her signature on the UO registration form.
 

On arrival

Changed:
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<
If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the building 39 hostel reception desk (even if you are staying in building 38). If you arrive outside normal hours, your key will be waiting for you at the security office.
>
>
If you arrive during working hours, your first stop should be the CERN Reception at Building 33 to get a temporary visitor card. If you are staying in the CERN Hostel, you can collect your key at the building 39 hostel reception desk (even if you are staying in building 38). If you arrive outside normal hours, your key will be waiting for you at the security office (building 120).
 
Changed:
<
<
At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. It is located near the restaurant, bank, and post office in building 61. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card.
>
>
On your first full working day, you'll need to visit the Users' Office. It is located near the restaurant, bank, and post office in building 61) and take all the documentation mentioned above. You will be asked to go to building 55 to collect your CERN access card.

Once your CERN registration is done, please pass by the CMS Secretariat to register in the CMS Database. The online “CMS Registration Form” can be completed in advance.

 

Useful information about CERN

Line: 51 to 52
 

Language and Currency

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The main language at CERN is French. Most of the scientists speak fluent English, and often several other languages. The support staff can generally converse in English, though many locals cannot.
>
>
CERN is a bilingual international organization (French/English).
  In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency.
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  A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
Changed:
<
<
Note that you can also borrow bikes from CERN for free during your stay.
>
>
Note that you can also borrow bikes from CERN for free during your stay (a deposit of 100 CHF is required).
 

Living in France

Changed:
<
<
It is much cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...
>
>
It is a bit cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...

See visa requirements for Switzerland and France at UO web pages Please note: This needs to be done and submitted well in advance of your trip.

Invitation letters requests:

 
Deleted:
<
<
If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a "Protocole d'Accueil", even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.
 

Dosimeters

Changed:
<
<
See the
>
>
Please read carefully the
 Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.
Line: 91 to 98
 

Review status

Responsible: JennyWilliams
Added:
>
>
Last reviewed by: Marie-Claude Pelloux 28 Nov 2006
 
<!-- Add your review status in this table structure with 2 columns delineated by three vertical bars -->
Reviewer/Editor and Date (copy from screen) Comments
Added:
>
>
-- KatiLassilaPerini - 28 Nov 2006 Implemented comments from Marie-Claude
 
Last reviewed by: AnneHeavey - 20 Jun 2006 minor edits

Revision 142006-11-21 - JennyWilliams

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META TOPICPARENT name="WorkBook"
 

On your first visit to CERN

Complete: 5

Revision 132006-11-07 - AnneHeavey

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On your first visit to CERN

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Complete: 4
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>
Complete: 5
 
Detailed Review status

Revision 122006-07-18 - JennyWilliams

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On your first visit to CERN

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%PDFALL% %PDFTHIS% Complete: 4
>
>
Complete: 4
 
Detailed Review status
Deleted:
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<
 
Added:
>
>

Contents

 

Introduction

The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.

The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.

Added:
>
>
 

Before coming

See CERN's users' office page.
Line: 22 to 35
  Find out who your institution's contact person is, and where his or her office is.
Added:
>
>
 

On arrival

If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the building 39 hostel reception desk (even if you are staying in building 38). If you arrive outside normal hours, your key will be waiting for you at the security office.

Line: 29 to 43
 At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. It is located near the restaurant, bank, and post office in building 61. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card.
Added:
>
>
 

Useful information about CERN

See the CERN Guide for Newcomers.
Added:
>
>
 

Language and Currency

The main language at CERN is French. Most of the scientists speak fluent English, and often several other languages. The support staff can generally converse in English, though many locals cannot.

In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency.

Added:
>
>
 

Getting around

The number 9 bus will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).

Line: 46 to 63
  Note that you can also borrow bikes from CERN for free during your stay.
Added:
>
>
 

Living in France

It is much cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...

If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a "Protocole d'Accueil", even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.

Added:
>
>
 

Dosimeters

See the

Line: 60 to 79
  If you have a dosimeter, you are required to have it checked every month, even if you are not at CERN.
Added:
>
>
 

Further information

Added:
>
>
 

Users FAQ

Must of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.

Revision 112006-07-03 - unknown

Line: 1 to 1
 

On your first visit to CERN

%PDFALL% %PDFTHIS% Complete: 4

Line: 18 to 18
  Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
Changed:
<
<
Note that you will need your passport, proof of your medical insurance (including workplace cover), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
>
>
Note that you will need your passport, proof of your medical insurance (an insurance card is sufficient
<!--including workplace cover-->
), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
  Find out who your institution's contact person is, and where his or her office is.

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On your first visit to CERN

%PDFALL% %PDFTHIS% Complete: 4

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 Detailed Review status
Changed:
<
<

>
>

 

Introduction

The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
Line: 24 to 24
 

On arrival

Changed:
<
<
If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the reception desk. If you arrive outside normal hours, your key will be waiting for you at the security office.
>
>
If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the building 39 hostel reception desk (even if you are staying in building 38). If you arrive outside normal hours, your key will be waiting for you at the security office.
  At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. It is located near the restaurant, bank, and post office in building 61. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card.

Revision 92006-06-20 - unknown

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On your first visit to CERN

Changed:
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%PDFALL% %PDFTHIS% Complete: 1
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>
%PDFALL% %PDFTHIS% Complete: 4
Detailed Review status


 

Introduction

The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
Line: 11 to 16
 

Before coming

See CERN's users' office page.
Deleted:
<
<

Have your documentation ready

 Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.

Note that you will need your passport, proof of your medical insurance (including workplace cover), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.

Changed:
<
<

On arrival

>
>
Find out who your institution's contact person is, and where his or her office is.

On arrival

  If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the reception desk. If you arrive outside normal hours, your key will be waiting for you at the security office.
Changed:
<
<
At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card. It is located near the restaurant, bank, and post office in building 61.
>
>
At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. It is located near the restaurant, bank, and post office in building 61. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card.
 

Useful information about CERN

Changed:
<
<
[[http://ph-dep.web.cern.ch/ph-dep/UsersOffice/NewcomersGuide/Welcome.html][]]
>
>
See the CERN Guide for Newcomers.
 

Language and Currency

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  Must of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.
Changed:
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<
-- JennyWilliams - 22 Feb 2006

Responsible: JennyWilliams
Last reviewed by:

>
>

Review status

Responsible: JennyWilliams
<!-- Add your review status in this table structure with 2 columns delineated by three vertical bars -->
Reviewer/Editor and Date (copy from screen) Comments
Last reviewed by: AnneHeavey - 20 Jun 2006 minor edits
 

Revision 82006-06-19 - unknown

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Coming to CERN for the first time

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On your first visit to CERN

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Revision 72006-06-13 - unknown

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 The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.

Before coming

Added:
>
>
See CERN's users' office page.
 

Have your documentation ready

Changed:
<
<
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor go to Short Term Registration. These pages contain most of the information you need for coming to CERN.

Note that you will need proof of your medical insurance (including workplace cover), and additionally must supply a copy of your contract or other documentation providing your employment at your home institute.

>
>
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor (upto three months) go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
 
Changed:
<
<

Useful information about CERN

>
>
Note that you will need your passport, proof of your medical insurance (including workplace cover), and a copy of your contract or other documentation confirming your employment (or enrollment, if a student) at your home institute.
 

On arrival

Changed:
<
<
On arrival at CERN, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your keys from here also, unless you arrive outside normal hours, in which case your key will be waiting for you at the security office.
>
>
If you arrive during working hours, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your key at the reception desk. If you arrive outside normal hours, your key will be waiting for you at the security office.

At your earliest opportunity during working hours, you'll need to visit your institution's contact person to get some CMS-specific paperwork that you'll then take to the Users' Office. At the Users' Office, you'll be asked to fill out some forms and you'll get a CERN ID card. It is located near the restaurant, bank, and post office in building 61.

Useful information about CERN

[[http://ph-dep.web.cern.ch/ph-dep/UsersOffice/NewcomersGuide/Welcome.html][]]
 

Language and Currency

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Coming to CERN for the first time

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Have your documentation ready

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<
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. This page contains most of the information you need for coming to CERN.
>
>
Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. Or, if you're a short-term visitor go to Short Term Registration. These pages contain most of the information you need for coming to CERN.
  Note that you will need proof of your medical insurance (including workplace cover), and additionally must supply a copy of your contract or other documentation providing your employment at your home institute.

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  The number 9 bus will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).
Changed:
<
<
A recommended point to get off for your first trip into town is the main tran station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
>
>
A recommended point to get off for your first trip into town is the main train station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
  Note that you can also borrow bikes from CERN for free during your stay.
Line: 47 to 47
  See the Dosimetry Service
Changed:
<
<
web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.
>
>
web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN unless you are working only in offices. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.

If you have a dosimeter, you are required to have it checked every month, even if you are not at CERN.

 

Further information

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Coming to CERN for the first time

%PDFALL% %PDFTHIS% Complete: 1

Introduction

Changed:
<
<
The CERN facility spans two cites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss cite, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin cite.
>
>
The CERN facility spans two sites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss site, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin site.
  The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.

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Coming to CERN for the first time

%PDFALL% %PDFTHIS% Complete: 1
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Useful information about CERN

Added:
>
>

On arrival

On arrival at CERN, your first stop should be the CERN Reception at Building 33. If you are staying in the CERN Hostel, you can collect your keys from here also, unless you arrive outside normal hours, in which case your key will be waiting for you at the security office.

 

Language and Currency

The main language at CERN is French. Most of the scientists speak fluent English, and often several other languages. The support staff can generally converse in English, though many locals cannot.

Line: 27 to 31
 

Getting around

Changed:
<
<
The number 9 [[http://www.tpg.ch/Internet+TPG/Anglais/EHomepage/Accueil.htm][bus] will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).
>
>
The number 9 bus will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).
  A recommended point to get off for your first trip into town is the main tran station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!
Line: 37 to 41
  It is much cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...
Changed:
<
<
If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a [[http://ph-dep.web.cern.ch/ph-dep/UsersOffice/UsersContractsInfo/Visas/FrenchVisa.htm]["Protocole d'Accueil"], even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.
>
>
If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a "Protocole d'Accueil", even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.
 

Dosimeters

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Coming to CERN for the first time

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  The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.
Changed:
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<

Language and Currency

>
>

Before coming

Have your documentation ready

Before coming to CERN, you must make sure you have all of the required documents. You should work your way through the checklist on the User Contracts Registration page of the Users Office. This page contains most of the information you need for coming to CERN.

Note that you will need proof of your medical insurance (including workplace cover), and additionally must supply a copy of your contract or other documentation providing your employment at your home institute.

Useful information about CERN

Language and Currency

  The main language at CERN is French. Most of the scientists speak fluent English, and often several other languages. The support staff can generally converse in English, though many locals cannot.

In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency.

Changed:
<
<

Getting around

>
>

Getting around

  The number 9 [[http://www.tpg.ch/Internet+TPG/Anglais/EHomepage/Accueil.htm][bus] will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).
Line: 23 to 33
  Note that you can also borrow bikes from CERN for free during your stay.
Changed:
<
<

Living in France

>
>

Living in France

  It is much cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...

If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a [[http://ph-dep.web.cern.ch/ph-dep/UsersOffice/UsersContractsInfo/Visas/FrenchVisa.htm]["Protocole d'Accueil"], even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.

Changed:
<
<

Dosimeters

>
>

Dosimeters

See the Dosimetry Service web pages for information about getting a dosimeter (and note the medical certificate requirements that exist in some cases). You should wear a dosimeter when at CERN. It is compulsory if you will be in any radiation controlled areas, e.g. around a radioactive source in a laboratory.

 
Changed:
<
<
Dosimetry service
>
>

Further information

 
Changed:
<
<

Users FAQ

>
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Users FAQ

  Must of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.

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Coming to CERN for the first time

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Introduction

The CERN facility spans two cites; Meyrin in Switzerland and Prevessin in France. While the CMS detector is located at the opposite end to the Swiss cite, the facilities and offices that most CMS members will use when visiting CERN are all in the Meyrin cite.

The purpose of this WorkBook chapter is to give users a few tips to make their first visit to CERN as smooth as possible.

Language and Currency

The main language at CERN is French. Most of the scientists speak fluent English, and often several other languages. The support staff can generally converse in English, though many locals cannot.

In Switzerland, Swiss Francs (CHF) are the local currency, while in France the Euro is used, and there are few places which will take either currency. The exchange rate is approximately CHF 1.5 = EURO 1. The automatic teller machines in the main building (building 50) on the Meyrin site provide cash in either currency.

Getting around

The number 9 [[http://www.tpg.ch/Internet+TPG/Anglais/EHomepage/Accueil.htm][bus] will take you from the main site (Meyrin) into the centre of Geneva for CHF3 (you must provide the correct change for the bus).

A recommended point to get off for your first trip into town is the main tran station, Gare Cornavin. This puts you essentially in the centre of town, and it's very easy to find the bus back to CERN!

Note that you can also borrow bikes from CERN for free during your stay.

Living in France

It is much cheaper to live on the French side of the border - hotel rates are much less, food is cheaper, ...

If you plan to live in France while visiting CERN, and you are not an EU citizen, you are likely to require a [[http://ph-dep.web.cern.ch/ph-dep/UsersOffice/UsersContractsInfo/Visas/FrenchVisa.htm]["Protocole d'Accueil"], even if you don't usually require a visa to visit France. This needs to be filled out and submitted well in advance of your trip.

Dosimeters

Dosimetry service

Users FAQ

Must of the information in this workbook chapter was sourced by following links in the CERN Users Office FAQ, which is a very useful document to consult if you have a problem or question.


-- JennyWilliams - 22 Feb 2006

Responsible: JennyWilliams
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