The EMI Project Management Structure

Project Director (PD): responsible for the overall project administrative and executive management and for interfacing with the European Commission. The Project Director is appointed by the coordinating beneficiary (CERN). The PD is responsible to execute the overall project plans, monitor the progress of the Work Package Leaders on project activities with respect to expected technical achievements, results, schedule, resource consumption and risks and eventual contingencies. The PD reports to the project Collaboration Board and produces quarterly and annual consolidated reports to the European Commission.

Technical Director (TD): decides on specific technical matters within the project and leads the Project Technical Board. The TD is nominated by the CB and reports to the PD as part of the PEB. In case of strong persistent disagreement between TD and PD, the issue is handled by the Executive Collaboration Board and ultimately handled by the Collaboration Board for a final decision. The TD has the role of Deputy of the Project Director and the JRA1 Work Package Leader is Deputy TD.

Work Package Leader (WPL): responsible for coordinating the operations of each Work Package and in particular to ensure that the project schedule is maintained, notifying the PD of any discrepancy; ensure that the objectives and results of the activities within his/hers Work Package are achieved, and that the deliverables for the EC are available according to the programme; arrange technical reviews of specific milestones as required by the PD or the EC; ensure technical liaison for the work in his/her Work Package with the PD and the rest of the project through dedicated meetings and events; provide the PD with all the information related to the Work Package, outlining progress within such Work Package and highlighting all problems and actual or expected delays. The WP Leaders delegate most of the execution of the software development and support to the EMI Product Teams, which keep the WP Leaders informed of the status of the assigned technical objectives.

Task Leader (TL): responsible for managing specific tasks within a Work Package and assist the WPL in the management of the Work Package. The TL is proposed by the PD and approved by the CB.

Technical Area Coordinator (TAC): the members of the Project Technical Board responsible for the overall coordination of each of the four technical areas. The TAC are responsible to define together with the relevant Product Team Leaders the technical strategy of their area. They are also responsible to define together with the TD and the other TACs the overall project technical plans. The TAC are proposed by the PD and the TD and approved by the CB.

Product Team Leader (PTL): responsible for managing a specific Product Team. The PTL is delegated responsibility for execution of one or more technical tasks the by the Work Package leaders. Each Product Team can span the activities of one or more Work Package and therefore receive delegation for different tasks by different Work Package leaders. Typically, a Product Team Leader is responsible for the design and development of specific products as part of JRA1 and for the support and maintenance of specific products as part of SA1. The PTL therefore reports to the SA1 leader and the JRA1 leader for the execution and achievement of the assigned tasks within each WP. This is reflected by the fact that technical personnel in each PT can spend effort in SA1 or in JRA1 depending on the specific task to be executed. The PTL or a duly appointed representative participates to the works of the EMT and the PTB. The effort spent by each project member is reported to the EMI Project Office using the montghly timesheets and is accounted against the Work Breakdown Structure described in the project DoW In this respect, the PTLs are not requested to report the effort spent by the PT to the WP leaders. However, the estimated allocation of effort between maintenance and support tasks (SA1) and development tasks (JRA1) will be monitored by the PD and the WP leaders and the PTLs can be requested to explain any substantial deviation from the initial estimates.

-- FloridaEstrella - 05-Jun-2010

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