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Recruitment authorization process

New requests as well as extension or contract modification requests related to a FCC Collaborator to be charged on a FCC budget code must be sent to fcc.secretariat [at] cern.ch.

FCC-2112152 200-JHA_HR-request-2022_V0200.xlsx: FCC HR Request form</verbatim>

Recruitment authorization process for resources selected at Committee

  • Capture-recruitment-authorization-process.PNG:
    Capture-recruitment-authorization-process.PNG</verbatim>
Process implemented for each Committee

At the call for request date, the FCC secretariat sends an e-mail to the FCC coordination group members with:

  • The reference of the Committee;
  • The link to the FCC human resources request form for both new requests and extensions;
  • A 4 week deadline for the submission of the requests, i.e. 1 week before the FCC Coordination Group meeting during which the requests will be arbitrated and validated.

The requestor fills-in the FCC human resources request form and sends it back by e-mail to the FCC secretariat, with the pillar leader and the activity leader in copy.

Requests are discussed, arbitrated and validated in the FCC Coordination Group meeting (at least 2 weeks before the Committee).

The FCC secretariat informs DPOs and department representatives of the requests endorsed by the FCC project.

- LIST OF COMMITTEES

- LIST OF DEPARTMENT REPRESENTATIVES TO COMMITTEES

Recruitment authorization process for resources selected outside Committee

  • Capture-recruitment-authorization-process-2.PNG:
    Capture-recruitment-authorization-process-2.PNG

Approval process for PJAS:

  • The process is initiated by the requestor who contacts its department secretariat for the preparation of the PJAS contract/addenda.
  • The FCC secretariat gets the PJAS contract from the department secretariat, verify it, put the addenda and collaboration reference, and checks the agreement form the pillar and activity leaders before seeking the signature of the project leader.
  • The project leader arbitrates and signs the contract/addenda.
  • The FCC secretariat sends back the signed contract/addenda to the department secretariat, for completion of the HR process. Information is given to the FCC resources office, the pillar and activity leaders.

Approval process for GPRO:

  • The process is initiated by the requestor who contacts the FCC secretariat for the preparation of the invitation letter.
  • The FCC secretariat checks the agreement form the pillar and activity leaders, prepares the invitation letter and seeks the signature of the project leader.
  • The project leader arbitrates and validates the invitation letter.
  • The FCC secretariat gets the agreement of the Director General who signs the invitation letter.
  • The FCC secretariat completes the HR process. Information is given to the FCC resources office, the pillar and activity leaders.

Approval process for TEMP:

  • The process is initiated by the requestor who contacts the FCC secretariat.
  • The FCC secretariat gets the approval of the Study Leader.
  • The requestor submit the request via the EDH document 'Demande de travail temporaire (DTEMP)'.

-- JulieHadre - 2022-01-12

Topic attachments
I Attachment History Action Size Date Who Comment
PNGpng Capture-recruitment-authorization-process-2.PNG r1 manage 17.8 K 2022-01-12 - 15:41 JulieHadre  
PNGpng Capture-recruitment-authorization-process.PNG r1 manage 71.0 K 2022-01-12 - 15:25 JulieHadre  
Unknown file formatxlsx FCC-2112152200-JHA_HR-request-2022_V0200.xlsx r1 manage 50.7 K 2022-01-12 - 15:05 JulieHadre FCC HR Request form
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Topic revision: r5 - 2022-01-12 - JulieHadre
 
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