Converting HepNames to Inspire

Introduction

SPIRES has a database, Hepnames, that contains the authors and Affiliation history, as well as PhD advisors. The affiliations are ranked according to dates started and by whether it is a current affiliation.

Conversion Process

The marcxml for hepnames was created right out of spires using a gen-file formatt, **orv.li.sul.spimarcxml, and a spires file table for translating spires elements to marc fields and subfields called SPIRES2MARC.

Field Mapping

SPIRES Name MARC field subfield notes
LAB.ID, BADGE, ID, LAB-ID, NEXTELEM3 035 a includes Inspire id
    z obsolete ID
    9 source (Inspire...)
TEXNAME 035 a BAI
    9 "BAI"
NAME, A, AU, AUTHOR, N 100 a Full Author Name (last name, first name)
    b numeration (III, or Jr.)
    c title (Sir)
    d dates
NICENAME   q preferred name
STATUS   g active, retired...
VARIANT-NAME, VA, VN, VNAME 400 a  
PHD-ADVISOR, ADV, PHDADV 701 a Name of Advisor
ADVISER-ID, ADV.ID, ADVISOR.ID   i ID of Advisor
    g degree type: PhD, master ...
EMAIL, E-MAIL 371 m  
CURRENT.EM   z "current"
    z recid of corresponding institution (only in XME format)
OLD.EM 371 o  
INST, AFF.HIST, INSTITUTION 371 a  
START-YEAR, SY   s  
END-YEAR, EY, YEAR   t  
RANK   r  
    z "current"
  541 a submitter id, Orcid
    b email address
    c type ("submission"
    d date
    e submission id
HIDDEN.NOTE 595 a
CONTACT.EM, CONT.EM, CONTACT.EMAIL, NEXTELEM1 595 m  
OLD.EM   o obsolete, use 371__o
FIELD, SCL 65017 a arXiv categories
    2 "Inspire"
NOTE, COMMENTS 667 a nonpublic
SOURCE, S 670 a  
DATE-VERIFIED, DV 670 d  
  678 a award (from NOTE)
  680 i public note
EXPERIMENT, EXP, EXPT, NEWELEM2 693 e  
    s Start.date
    d end.date
    z current (or not there, unique possible value)
BINLIST-KEY, BK, COLLABORATOR.ID 711 a conf attended (1yymmddn to be replaced by cnum)
URL, WEB, WWW 8561 u  
DISPLAY-NAME 880 a native name
DATE-ADDED 961 x  
DATE-UPDATED   c  
IRN, KEY 970 a Spires Key HEPNAMES-
  980 a "HEPNAMES"

-- AnnetteHoltkamp - 13-Jun-2011

Elements Not mapped

 Subfile HEPNAMES
 Sec  Occ   Len  Type    St/El       Element
 ---  ----  ---  ------  -----       -------
(part of affkey structure)
 Vir  Mult       String  01/06       . INSTKEY
 Vir  Mult       String  01/07       . COUNTRY, CN
 Vir  Mult       String  01/08       . COUNTRY.CODE, CC
 Opt  Mult    4  Int     00/0C       BINLIST-KEY, BK   (except 1yymmddn - conf attended)
 Opt  Mult       String  00/0F       ACCOUNT-UPDATED, AUPD
 Opt  Mult       String  00/10       ACCOUNT-ADDED, AADD
 Opt  Mult    2  Hex     00/11       TIME-UPDATED, TU, TUPD
 Opt  Mult    4  Hex     00/12       DATE-UPDATED, DU, DUPD
 Opt  Mult    4  Hex     00/13       DATE-ADDED, DA, DADD
 Opt  Mult       String  00/14       CONTACT.EM, CONT.EM, CONTACT.EMAIL, NEXTELEM1

 Opt  Mult       Struc   00/16       LAB.ID.STR

 Opt  Mult       String  02/01       . NEXTLABELEM
 Vir  Sing       String  02/02       . LABNAME

 Vir  Sing       String  00/19       NICENAME
 Vir  Sing       String  00/1A       EA, EXACT-AUTHOR, EXACT-NAME
 Vir  Mult       String  00/1B       AFFILIATION-WORD, AFFWORD, AW
 Vir  Mult       String  00/1C       EADV, EXACT-ADVISOR
 Vir  Mult       String  00/1D       AFFILIATION, AF, AFF, AFFIL, CURRENT.AFFIL
 Vir  Sing       String  00/1E       CURR.INSTKEY 
 Vir  Sing       String  00/1F       CURR.COUNTRY, C.CN, CURR-CN, CURR-COUNTRY
 Vir  Mult       String  00/20       PHD-INST, PHD-AFFILIATION, PHDAFF, PHDINST
 Vir  Mult       String  00/21       PHD-YEAR, DATE, PHDDATE, PHDYEAR
 Vir  Sing       String  00/22       PHD-INSTKEY
 Vir  Mult       String  00/23       PHD-CC, PHDCC
 Vir  Mult       String  00/24       PHD-COUNTRY, PHD.CN, PHD-CN, PHDCN
 Vir  Mult       String  00/25       MAS-INST, MAS-AFFILIATION, MASAFF, MASINST
 Vir  Mult       String  00/26       MAS-YEAR, MASDATE, MASYEAR
 Vir  Sing       String  00/27       MAS-INSTKEY
 Vir  Mult       String  00/28       UNDER-INST, UNDER-AFFIL, UNDERGRAD,
                                       UNDERGRAD-AFF
 Vir  Sing       String  00/29       UNDER-INSTKEY
 Vir  Mult       String  00/2A       UNDER-COUNTRY, UNDERCN
 Vir  Mult       String  00/2B       UNDER-CC, UND.COUNTRY.CODE, UNDERCC
 Vir  Sing       String  00/2C       CURR-CC, CCC, CURR.CC, CURRCC
 Vir  Sing       String  00/2D       FIRST.NAME, FIRST, FN
 Vir  Mult       String  00/2E       V.ADVISOR
                                                 AFFKEY (Constructed from Current, Start-year, and Rank, most recent on top)


-- MikeSullivan - 21-Nov-2009

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Topic revision: r17 - 2017-03-24 - AnnetteHoltkamp
 
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