CHEP15_logo.png CHEP'15 Program Committee: papers review FAQ

This page is intended to collect answers to FAQs by the track coordinators (and reviewers) on the proceedings review process.

The IOP/ReView jargon is:

  • Editor in Chief = e.g. Daniele
  • Section Editor = e.g. X for Track-1
  • Reviewer = anyone you invite to review a paper
  • Author = any author of a CHEP paper

How do I get into the IOP ReView system for the first time?

[UPDATED on May-27]
  • bookmark this: http://chep2015.conferenceseries.iop.org
  • the first time, you should register (top right corner, "Register"); you should have received by mail the credentials (few months ago: check for mails from noreplyATchep2015.conferenceseries.iop.org)

I am already registered. How do I login as an Author / Section Editor / Reviewer?

[UPDATED on May-16]

  • you always start from here: http://chep2015.conferenceseries.iop.org. Login with your credentials (top right corner, "Login")
  • if you have only one role, go to next bullet. If you have multiple roles (e.g. Author and Reviewer, Author and Section Editor, etc), note that you can switch between them through the drop-down menu (top right). Make sure you do select the right role for the action you want to make. If you have "proxy rights" - and only in this case (e.g. if you are an EiC = Editor-in-Chief) - you can log in as other users, and see what they see (useful for troubleshooting, and intended to be used by PC chairs only).
  • go to "My account" (top left), and continue from here looking for the action you want to do

I am a track coordinator (Section Editor). How do I invite a Reviewer for a paper in my track?

[UPDATED on May-27]

  • your role in IOP/ReView is called "Section Editor". Please log in as a Section Editor, first of all (more in this FAQ)
  • once logged in as an Editor,  you will find all new submissions under the "Full Paper status" tab
  • to see the new ones (those for which you have done nothing yet) click on "Submitted"
  • select a paper, click on "View"
  • click on "Invite Reviewers".
  • Reviewers are tagged with a Section (i.e. the section to which the paper was submitted) so that the most appropriate Reviewers can be identified more quickly. Uncheck the box "Match section" to see all Reviewers. You need to look for a Reviewer in the system, or - if not there - add a new one.
    • you need to fill in his/her personal details. Be careful to insert the correct email address, as there is no check: if the email is wrong, the Reviewer will not get any messages from you.
  • once you have identified and selected the Reviewer you want to invite to review that paper, click on "Invite to Review"
  • you will be able to see the letter that will go to the Reviewer and will be able to select a "Due date". Do it, then click on "Invite Reviewer"
  • according to the actions the invitated Reviewer will take (see this FAQ), the state of the paper will change: "Invitation sent" -> "Review in progress" -> "Completed"

I am a Reviewer. I have read above (or know already) how to do a review, but what should I do on the IOP-ReView system?

[UPDATED on May-16]

  • you will be notified by mail that a Section Editor (or an EiC) invited you to review a specific paper
  • you can click on the URL in the mail, or login and go to "Full Paper status" tab and click "New invitations"
  • if you agree, click on "Agree to Review". The paper will move to your "Pending  assignments"
  • do the review.
  • fill the reccomendation form. There are drop-down style menus with general feedback, and a "free text" part (read below)
  • a Reviewer can add a file (Word, PDF, etc) containing an extended list of comments/changes, or perhaps a marked-up version of the author’s paper
    • IMPORTANT: Authors will be able to view this file
  • a Reviewer can add a confidential comment to the Editor
    • IMPORTANT: Authors will NOT be able to view this part
  • when done, click on "Preview and Submit"

I am a track coordinator (Section Editor). I got feedback from a Reviewer on a paper. For me it is done. How do I make a recommendation?

[UPDATED on May-16]

  • once the Reviewer(s) has submitted his feedback, you (Section Editor) will find the report under "Review(s) completed"
  • you can view the report (under "Reviewer recommendations") and can make your decision to the Editor-in-Chief, under "Comment to Editor"
  • the EiC should act now, and unless he asks you to do more, you are done with this paper

I am the Editor In Chief. I got a review completed. How do I make my final decision?

[UPDATED on May-16]

  • you will be notified and can find/view everything on that paper under "Reviews Completed"
  • you can view the Section Editor’s recommendation ("SE recommendation tab")
  • you can decide to "Accept", "Reject" or "Send back for resubmission". You can also invite other additional Reviewers, if needed

I am an Author. I got feedback from the review of my paper. I need to implement comments and send a revision. How?

[UPDATED on May-16]

  • you are notified by mail. Login to the same site you used to submit your paper in the first place
  • you will see a paper in "To be resubmitted"
  • click on the "Submit Paper" tab: from here the reviews can be viewed (including any extra documents submitted by the Reviewer), and the amended version submitted
    • It is important that you click "Submit files" after uploading your resubmission (otherwise the submission will not be complete)

I am a Section Editor or the Editor in Chief. I need to manage a resubmitted paper. How?

[UPDATED on May-16]

  • you find the amended version of the paper in the tab "Full Paper status", under "Revised Manuscript Submitted"
  • if you are a Section Editor, you can give your recommendation to the Editor-in-Chief
  • if you are the Editor in Chief, you can see both versions of the paper (original and revised) and the Reviewer(s) comments. You can "Accept", "Reject" or "Send Back for Resubmission" if the changes have not been made satisfactorily. Or you can deal with the paper directly (check if the revision is acceptable).

Can a title be changed for a submitted paper, or a new submission is needed with the new title?

[UPDATED on Jun-8]

We cannot change the title on the review system, but as long as the title is correct in the PDF there will not be any problems. When the volume is published, the data (i.e. author names, affiliations, paper title) for the table of contents and abstract pages is taken directly from the PDF paper.

-- Main.UedaI - 2015-06-08 from the communication with IOP Conference Publishing Coordinator

Can a co-author's name be corrected for a submitted paper?

[UPDATED on Jun-11]

We can't change the co-authors on the system after the paper has been submitted, but as long as the authors are all given correctly in the paper then there will be no problems (when we publish the volume we take the data -- such as title and author names -- directly from the papers themselves).

-- Main.UedaI - 2015-06-11 from the communication with IOP Conference Publishing Coordinator


-- DanieleBonacorsi - May 2015
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