WLCG Operations Coordination Team Internal Planning

Please use the wlcg-ops-coord-chairpeople list for internal communication.

Operations Coordination Meetings

  • Indico Agendas
  • The duties of the chairperson:
    • Chair the meeting.
  • The duties of the minute taker:
    • Create the Indico agenda by cloning a previous agenda and adjusting it.
      • Beware to start from an agenda that has the correct Vidyo room details (normally for 31-S-023).
    • Make the minutes' twiki, by copying and cleaning up the last minutes' twiki page,
      and link it from the agenda as added material.
    • Add links to agenda and minutes to WLCGOpsCoordination.
    • Announce the upcoming meeting to wlcg-operations 2-3 days before.
    • Write the Operations News section in the twiki after checking with the chairpeople.
    • After the meeting, send the minutes, including Highlights to the chairpeople for approval by Monday.
      • The minutes are automatically approved if nobody objects within a full working day.
    • Send out the minutes to wlcg-operations on Monday, copying the Highlights in the email.

Note: The wlcg-operations e-group used to announce the meeting and send the minutes contains, amongst others, the wlcg-tier1-contacts and wlcg-tier2-contacts lists which are generated, very sporadically, by Andrea S. with a script, from the support emails registered in GOCDB. OSG sites are not there because Rob Quick requested that he takes care of passing the messages to OSG.

Articles in the Operations Coordination Portal

The Operations Coordination Portal contains a section for articles where members of the WLCG collaboration might share experiences as sys admins, experiment reps, TF or WG coordinators. People interested in sending an article should follow the instructions below:

  • Send a mail to wlcg-ops-coord-chairpeople expressing their interest in writing an article. The mail should include the title of the article, a short abstract and a deadline when the article will be ready. Don't worry if you don't meet the deadline, this is mostly for the ops team to get organised in case there are several articles in the queue.
  • The chairpeople will give you the green light for your article. You can then start writing your article. Try to be concise and keep it between 30-50 lines. See the Welcome article to have an idea of the layout and dimension of the text. You can add references to further material at the end for more details or additional documentation.
  • Once the article is ready, send the text, a short description of your role in WLCG and a possibly picture of yourself to wlcg-ops-coord-chairpeople.
  • We will give you a date when we will publish the article in the portal, and then we will take care of the publication of the text together with your role description and possibly your picture. The new article will be advertised at the next Ops Coord meeting.
  • Note that comments to the article are open in the portal to CERN registered users.
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Topic revision: r52 - 2017-07-14 - MaartenLitmaath
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