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Demos at the LHC Grid Fest @ CERN on Oct 3rd 2008

Nota Bene!

• This page concerns only the Ground floor of the CERN Globe on Oct 3rd 2008! LCG Operations' activity on the 1st floor is not mentioned here.
• Demonstrators' names are needed to organise access! Please register now! via http://indico.cern.ch/confRegistrationFormDisplay.py/display?confId=39020 The password will be sent to you by email. If you can't find it, please ask maria.dimou@cernNOSPAMPLEASE.ch
• There will be installation rehearsals on Sept 29th and Oct 1st. Attendance is important for the rehearsals and the 'handling the media' briefing (details further down on this page).
• Equipment installation will start at 7am CEST of Oct 3rd!! The Globe is not available the day before.Demonstrators should be there for testing as early as possible.
• Intense demo activity will be 9-10 am, lunchtime and occasionally during speaches all day long until 6pm. Please ensure sufficient participation!
• Entry web page for the event http://cern.ch/LCG/lhcgridfest/

Please edit this page to fill your values or email oct3rd-gridfest-demos@cernNOSPAMPLEASE.ch. You decide what to show, just remember this is a Public Relations' event. Have something "flashy" on the screen to attract the public.

• (1): Network connections will be all wired for best performance. Demonstrators should say if they want them IN or OUT of the CERN firewall. Important to know numbers a.s.a.p. for network people. Also, related to your demo stand's position in space.
• (2): Posters are the demonstrators' responsibility and will be transported by them. If you order pedestals and if your posters are 50x100cm you can glue your poster(s) on the pedestals. For those who requested tables or have A0 poster format, about 10 panels and wire panel holders exist can be made available but they are mostly not stored in the Globe we must know how many we want some days ahead of time. One such panel between 2 demos for A0 posters (back to back) are being suggested.
• Phones are probably not needed in the mobile telephony era (?)
• T-shirts are your choice and should be paid by your budget. LCG Operations decided to have some for their demonstrators.

Required

1. Table(s)/Pedestal(s)/Chairs you can have are now listed above. ALICE will bring own screens so presumably they need a table or 3 additional pedestals. The furniture needs are most important at this stage due to Transport Service planning.
2. Setup to test participation commitment (Mon and Wed afternoons, Sep 29th and Oct 1st - see above).
3. Final setup commitment for Fri morning Oct 3rd starting 07:00. Demos should be running if possible by 09:00 when registration opens.
4. Information for the media USB stick: Demonstrators are invited to include information in the USB stick that will be given to the journalists who have registered (a great chance to include promotional information, pdfs, links to articles, etc). All material should be sent to <cristy.jane.burne@cern.ch> real soon now!!. Cristy can also help drafting fact sheets or information sheets targeted to the media

Provided

1. Furniture: One pedestal (like the ones in the Entrance of B.513) per screen or one table, to be clearly stated in the above table (we have 9 demos but we do not have 9 tables), as many chairs as demonstrators (please say if you take shifts and you need less chairs, we are especially short of chairs). Beware of space limits! Catering, registration and the current Globe exhibition are also located on the Ground floor.
2. Food: Buffet lunch. Since sessions upstairs go until 1pm, they can start from 12 or 12:30. Apero will be 5-6pm. Please join but also to keep the demos running until 6pm.
3. Media Briefing: At lunchtime on Wed Oct 1st, probably around 12:30 (exact time to be confirmed), there will be a working sandwich lunch on the First floor of the Globe where James Gillies will brief speakers and demo staff on handling press. Demo team members please indicate if they intend to participate. We should estimate numbers about one week before, around Sep 25th.
4. Hotel accomodation for demonstrators from remote sites for 1 or 2 nights at the NH Thistle on the Airport edge of Meyrin. yasemin.hauser@cernNOSPAMPLEASE.ch has the details.

Demo coordinators for more information:

• for VOs: maria.dimou@cernNOSPAMPLEASE.ch.
• for LCG operations and monitoring: Maria.Barroso.Lopez@cernNOSPAMPLEASE.ch

-- MariaDimou - 02 Sep 2008