WLCG Quarterly Reports: preparation instructions

1. Request input from the relevant MB members:

  • High Level Milestones: Ian Bird
  • LCG Services: Jamie Shiers
  • GDB: John Gordon
  • Applications Area: Pere Mato Vila
  • ALICE: Yves Schutz
  • ATLAS: Jim Shank
  • CMS: Ian Fisk
  • LHCb: Peter Clarke (or Marco Cattaneo or Philippe Charpentier)

2. Copy the Tier-1 and Tier-2 availability plots from Gridview

  • Open a web browser and enter the link http://gvdev.cern.ch/GRIDVIEW/downloads/Reports/
  • Select the directory for last month of the quarter (e.g. 201003) then select the directory 'wlcg'
  • Download 7 pdf files (6 for Tier-1 and 1 for Tier-2 data) to a folder on your PC (for each file: right click -> 'save target as' )
    • e.g. For month 201002, the files were

3. Create a single PDF of the Tier-1 plots

  • Select the 5 xxx_tier-1 files (ctl + left click) then right click -> 'combine supported files in Acrobat'
  • Re-order the OPS report to the top
  • For each report: 'choose pages': 1
  • Select: Next, Merge, Create
  • Save as e.g. Tier1-2010Q1-plots

4. Update the sites reliability (OPS test) tables

  • This step is no longer needed. Use the file downloaded at step 2: tier1_history_date.pdf
  • The steps below are kept for hostorical reference:
    • copy the sites reliability Word file used for the previous QR (Sites_Reliability_2010Q1.doc)
    • Update the title dates
    • copy the last 3 months data to be the first 3 months (select 3 months of data: right click + cut, move cursor to new place: right click + paste)
    • insert the numbers for the last 3 months from the Gridview OPS report

5. Create the Quarterly Report PDF file

  • Copy the page 1 Word file used for the previous QR (0_frontmatter.doc) and update the title
  • Create PDF files for all the Word files
  • Select the PDF files to include in the QR (hold down ctrl key + click files to select - click again to remove), right click -> 'combine supported files in Acrobat', move files up to match the order of the previous QR, next, create, save as QR-2010Q1.pdf
  • if you need to add or replace pages:
    • Document tab -> insert filename after page number
    • Document tab -> replace filename

6. Insert headers and page numbers

  • Open the QR: right click -> Open with Acrobat 8.x
  • remove any existing page numbers using 'touch up text tool'
  • Document tab -> header & footer -> add:
    • Margins: top margin -> 0.3, bottom margin -> 0.3
    • center header text: copy and paste header from previous QR
    • center footer text: select insert page no

7. Final clean-up

  • Update TOC page numbers on page 1 (update Word file, create PDF, replace page in QR)
  • Document tab -> Header & Footer -> Update: updates all the page nos with final formatting

8. Print the QR

  • check the layout of the final printed copy.
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Topic revision: r6 - 2011-05-19 - DeniseHeagerty
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