Congratulations for this amazing opportunity!, this guide was made by some of the guys who are studying computer science at UBA to try to help with everything you need to come to CERN. Ready to get started?...

Preparing everything for arriving at CERN


You are about to arrive at CERN soon and should start getting all the paperwork ready!. Here is some useful information that you should mark down in order to have Chuck's approval.

Contact your team leader

Send and email to your team leader to let him know you are coming to CERN. The team leader's for your institute at CERN (who need to sign the forms) are Ricardo Piegaia for UBA and Maria Teresa Dova for La Plata, respectively.

  • Ricardo Piegaia <aia@df.uba.ar>

Papers you must bring with you

  • Pre-registration: It is really recommendable that you make the pre-registration. This would be usually done by your team leader, who will deliver a paper to you like this one .
  • Attestattion of Employment: This paper is to certify that you are a CERN's employer. It could be either delivered by your team's leader or you can request it in attestation of associateship if you have the necessary permissions to access. This is how the paper should look like:
  • Home Insitution Declaration: This is a really important paper, since with this paper you certify that you are an UBA's student. The Home Institution Declaration will be delivered by your team leader with his signature, and will look like this one:

It's really important that you bring this paper's with you, since they will be requested the first day of your arrival. You can also check that you have all the required documents by reading carefully the procedures at http://atlassec.web.cern.ch/atlassec/Registration.htm.
. If there is a new required document that is none of the above ones, you shall pre-fill the forms that can be downloaded from that page and get the required signatures before leaving your home institute.

Health Insurance

You will be registered at CERN in the category USER. You must have a valid (professional and private) health and accident insurance for this area! Note that failing to provide proof of the insurance CERN will not register you as users, so please take care!

There are several options for this, that you can check here: http://usersoffice.web.cern.ch/health-insurance-information . This are some of the insurances that were used by some of us:

  • Allianz is the most recommended by CERN's people, it can be paid monthly or for your entire stay. In order to be ensured by Allianz, you will need to provide your CERN's attestation of employment (this would be the second paper mentioned above). You can check how much does it cost checking out this web page Allianz plan and register yourself by email just following this link: Allianze's online application
  • Assist Card: If you have a credit card, you should probably have it for 3 months. If this is the case, you can call VISA/Mastercad/etc to ask for 6 months insurance. To get more information on how to do this, please contact your bank manager.

    • Accommodation

      Finding cheap accommodation (< 1000 CHF) in the Geneva area (both France and Switzerland) is not so simple. Make sure you book a provisory place for the first few days, if you don't have any friends that can host you temporarily.
      CERN has a hostel (often fully booked) and a housing service: http://gs-dep.web.cern.ch/en/CERN_Housing

      Te recomiendo que reserves usa habitacion ya mismo. A medida que pasa el tiempo las habitaciones mas baratas se van llenando, e igual podes cancelar la reserva sin problema hasta un dia antes (si no, te cobran una noche de penalidad). Estadia maxima 2 meses.
      Te recomiendo la "single with washbasin" en el Bldg38 a 27 CHF/dia (hotel dentro del CERN, justo en frente a nuestra oficina). Sino "SINGLE with washbasin" en el St genis hostel a 23.1(17.9 si son mas de 10 dias)€/dia.
      Pagina de reserva: https://edh.cern.ch/Hostel/Home

      The best solution is normally to find a place on the private market:

      Es comun compartir entre varios un depto ("colocation"), cada uno tiene su pieza y es de uso comun la cocina y el baņo.

      These links will be fully accessible to you as soon as you will have a CERN account. Last but not least, since I don't expect that you will have a car, try to find a place that is served by public transport or close enough that you may even envisage walking/biking: http://gs-dep.web.cern.ch/en/CERN_Housing/Where_To_Live

      El CERN tienen muy buenas bicicletas que te presta. En los meses de verano cuetas 1CHF/dia, durante el invierno son gratis.

      Once @ CERN (the first day)

      - As first step you will have to register at the User's office (and hand in all the registration forms signed by your UBA team leader). The CERN reception at the entrance will be able to give you guidelines (and a map of the CERN site).
      (En la users Office tenes que ir a pedir la Swiss Card y la French Card. Son los permisos de trabajo. Creo que para la French Card necesitas domicilio en francia.)

      - Once you will be finished with registration, you will need to go to the ATLAS secretariat (bdg 40 , 4th floor, office D01) in order to register as an ATLAS member. This is very important, since else your computer account will not give you access to the ATLAS information/resources.
      - tambien hay que pedir una llave de la oficina. No me acuerdo como era eso, pero pregunta ahi en secretaria. Nuestra oficina es la 40-5-C36.

      - Sacar la access card en el Building 55 (la entrada principal de autos)

      - Abrir cuenta de banco. En el CERN esta UBS y es lo mas facil porque esta aca. A mi no me gusto nada porque te hacen historia por todo. Algunos tienen cuenta en Credit Agricole que es en francia, pero creo que no sirve para que te manden el sueldo.

      En UBS tratar de pedir entrevista con michael.novo-mourin@ubsNOSPAMPLEASE.com que habla espaņol y es copado. NO CON nhung.dang@ubsNOSPAMPLEASE.com!

      TAL vez, segun las tareas:

      - Pedir los permisos en EDH para la control room (eso es por si tenes que ir a P1): https://edh.cern.ch/ . Hablar con Wainer para que te asigne lo roles a las maquinas y remoto (TDAQ_EXPERT, TDAQ_REMOTE).

      - You should subscribe to the atlas-tdaq-software list. You can do so on http://egroups.cern.ch
      (tambien hay otros grupos que te podes registrar)

      -- MatiasAlejandroBonaventura - 2016-05-26

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