Conference Who Organizer Contacted? Db filled Speakers Contacted ATLAS Deadline
EPS HEP RY Yes Yes Yes 4.9.13
SQM IB Yes Yes Yes  
IMPW RY Yes Yes Yes Regional
HIggs IB Yes No Proc.?    
RdV also Cosmo RY Yes Yes Yes 30.9.13
Mass IB Yes Yes No proc.  
ISHP RY No proc.      
Boost IB Yes No proc?    
LPCWGB RY No proc.      
Lomonosov IB Yes Yes Yes  
SUSY RY Yes Yes No No proc.?
IMFP IB Yes Yes Yes  
ICNFP RY Yes Yes Yes 2.10.13
Charm IB No Yes Yes  
Ustron RY Yes Yes Yes 2.10.13
QCD@LHC IB Yes No proc.    
PIC RY   Yes Yes 4.10.13
HEP-MAD IB Yes Yes    
IS RY Yes      
EDS IB Yes Yes Proc  
Scalars RY No proc.?      
Top IB        
ISMD RY        
WIN IB        

Text for Conferences

Dear

Ian and I are looking after conference proceedings and writups for the ATLAS Publication Committee. I understand the deadline for the Proceeding for .... is October 15.

For our planning purposes, could you let us know when the templates and instructions for the proceedings was made available to the participants? If they have not been distributed, can you let us know when you think they may be ready to be distributed?

As you know, ATLAS handles many hundreds of proceedings and this information would helps us very much.

Best Regards, Rik and Ian

Proceedings

Document Subscribe Ask Refs Ping Refs Ref Accept Deadline Ping Refs on Ref OK My Com. Signed off

Links

Letter Template

Dear Dear

Ian and I are the current members of PubCom that organize the review of proceedings for ATLAS, and we would like to ask one of you to volunteer reviewing the proceedings listed in the e-mail from CDS appended here below.

[... Title, Author, CDS link here...]

If you accept to review these proceedings, can you please tell us and enter your comments in the discussion section provided as part of the CDS entry. Note that reviewing can sometimes lead to an iterating process with the author providing updated versions. Please state clearly in CDS once you are satisfied with the latest version, this will trigger Ian and I to have a final look over the document.

Ian and I will sign off for the final approval. Therefore, we will need your review process finished so that the the final deadline quoted at the bottom of this message can be met.

It would be a great help if you could pay special attention to the guidelines for proceedings located at the following URL: https://twiki.cern.ch/twiki/pub/Atlas/PubComProcNotes/Guidelines_for_proceedings.pdf The purpose of these guidelines is to help prevent the most common problems that slow down the approval process.

Your priority should be to make sure the results presented in the proceedings are correct so that incorrect results are not disseminated and improper interpretations of our results are not reported. Cosmetic issues are less critical.

Please let us know if you are able or not to review these proceedings, so that in case you both are not, we can promptly search for someone else.

Thanking you in advance,

Ian and Rik

HP Instructions

Find here some material and links you will need for your new job. You need to have a detailed look at the proceedings pages on twiki:

First, there is the page for authors that contains the guidelines on how to write proceedings, how to submit, and how to ask for approval. PROC guidelines

Then there is a page intended for the proceedings monitors that explains the work-flow of the review and approval procedures: Proceeding Monitor guidelines

Sometimes, a proceedings paper is written on behalf of ATLAS and CMS. In case the author is an ATLAS member, all stays identical, but before you will give the final approval, you will inform CMS and hand them the final ATLAS draft for their endorsement. The procedure on how to do that becomes clear from the small table in above's twiki page explaining the work-flow. There is a specific exchange tool, to send to and receive notes and comments from CMS: CMS Exchange

Another important tool, is the ATLAS proceedings tracking tool: ATLAS Proceedings Tracking

In there,all proceedings are maintained in a DB. Click 'in work' to see those that are under current review. By clicking 'add a note', you will be able to add new proceedings upon 'request of approval'. By clicking 'update' to any of the individual notes, you can guide the work-flow up to 'approval' for every individual note.

A open read-only version of this tool is visible to all in ATLAS: ATLAS Proceedings Tracking Readonly With this, authors can follow about how is actually reviewing their note.

IMPORTANT There is load sharing between the two proceedings monitors in charge. The scheme that is set up does this via the CDS record number, which are of the form 'ATL-COM-PHYS-yyyy-xxxx' in case of 'xxxx' being an even number, Claudia will take care. In case of 'xxxx' being odd, I was taking care in the past, and this is what you will have to take over from me.

I propose that I will finish all open reviews that will still come in until the official deadline of 31/03/13. And that you will start with all new request for approval that will come from 01/04/13 onwards.

Finding appropriate reviewers is not always evident. A help is via the attached Excel spread sheet. It contains a list of names with respected reviewers. Sure, this list needs being overhauled from time to time via asking physics groups conveners. This should be done soon.

Last but not least, you will often need to check the whereabouts of certain speakers and conferences. The ATLAS Speakers Committee web pages will be helpful for you: Talk list 2013 Talk list 2012

Hope this helps to kick-start you into business. We will discuss remaining open points via Skype later this afternoon.

Best regards,

Text sent to the speakers (beginning with EPS HEP 2013)

If you intend to submit a proceedings to this conference please note the following:
  • The proceedings are required to be submitted in CDS for the PubComm review not later than 3 weeks after the instructions and templates for proceedings are made available by the conference. This internal deadline is independent of the deadline provided by the conference.
  • The exception to the above are a) when the proceedings are requested prior to or at the beginning of a conference--in this case the proceedings should be provided for approval 14 days prior to the requirement by the conference--and b) when the instructions for the proceedings are ready before the end of the conference--in this case the internal deadline is 3 weeks after the end of the conference.
  • Your institute leader, or someone equivalent, must review the proceeding before it is submitted to CDS for PubComm approval.
  • The actual submission should be done by the group leader. PubComm will not accept submissions made by others.
  • Please read the instructions and guidelines in https://twiki.cern.ch/twiki/bin/viewauth/Atlas/PubComProcNotes carefully and follow them in writing and submitting the proceedings.

Done

Document Subscribe Ask Refs Ping Refs Ref Accept Deadline Ping Refs on Ref OK My Com. Signed off
ATL-COM-PHYS-2013-361 Yes     Barbara 20.4   12.4 12.4 15.4
ATL-COM-PHYS-2013-377 Yes Jana and John   Jana 6.4 15.4 13.4 13.4 13.4 13.4
ATL-COM-PHYS-2013-385 Yes Kevin and Jianming 5.4 8.4 Jianming 8.4 15.4 13.4 15.4 15.4 15.4
ATL-COM-PHYS-2013-387 Yes Sasha and Paul   Sasha 6.4 15.4 10.4 12.4 12.4 14.4
ATL-COM-PHYS-2013-397 Yes Andy and Arnulf 9.4   Arnulf 10.4 15.4 13.4 16.4 15.4 16.4
ATL-COM-PHYS-2013-435 Yes Peter and Leonardo 13.4   Peter 14.4 30.4   22.4 22.4 23.4
ATL-COM-PHYS-2013-467 Yes Kathy and Mario 22.4   Mario 22.4 30.4 26.4 3.5 3.5 8.5
ATL-COM-PHYS-2013-469 Yes Brian and Adam 22.4 23.4 Brian 23.4 1.5 28.4 3.5 8.5   12.5 13.5
ATL-COM-PHYS-2013-475 Yes Paul and Davide 22.4 25.4 Davide 25.4 15.5   8.5 8.5 to CMS 12.5
ATL-COM-PHYS-2013-487 Yes Corinne and Ricardo 25.4   Corinne 25.4 4.5   13.5 13.5 13.5
ATL-COM-PHYS-2013-513 Yes Joost and Mark 28.4   Joost 29.4 30.4   30.4 30.4 30.4
ATL-COM-PHYS-2013-521 Yes Dirk and Christophe 30.4   Dirk 30.4 15.5   6.5 6.5 6.5
ATL-COM-PHYS-2013-531 Yes Tomasz and Aaron 30.4   Aaron 1.5 15.5   6.5 6.5 6.5
ATL-COM-PHYS-2013-541 Yes Georgio and Christian 1.5 3.5 Georgio 6.5 15.5   13.5 13.5 13.5
ATL-COM-PHYS-2013-529 Yes Mandy and Marco 30.4   Mandy 3.5 15.5   14.5 14.5 14.5
ATL-COM-PHYS-2013-489 Yes Dirk and Alan 25.4 1.5 Alan 26.4 15.5   2.5 2.5 to CMS 14.5
ATL-COM-PHYS-2013-517 Yes Trevor and Rikard 29.4   Rikard 1.5 9.5   14.5 14.5 14.5
ATL-COM-PHYS-2013-495 Yes Paul and Pat 30.4 1.5 Pat 1.5 15.5   8.5 8.5 12.5 to CMS 15.5
ATL-COM-PHYS-2013-561 Yes Monika and Tony 3.5   Monika 4.5 15.5   7.5 8.5 to CMS 14.05.13
ATL-COM-LARG-2013-011 Yes LAR SC 3.5     10.5       15.5
ATL-COM-PHYS-2013-603 Yes Hal and Leonid 15.5   Leonid 16.5 25.5   23.5 23.5 24.5
ATL-COM-PHYS-2013-645 Yes Andreas and Hal 17.5   Andreas 20.5 30.5   23.5 23.5 24.5
ATL-COM-DAQ-2013-031 Yes     TDAQ 31.5       29.5
ATL-COM-PHYS-2013-673 Yes Andrea and Junichi 21.5   Junichi 21.5 30.5   29.5 29.5 29.5
ATL-COM-LARG-2013-013 Yes     LARG 31.5       30.5
ATL-COM-PHYS-2013-671 Yes Paul and Dan 22.5   Dan 24.5 31.5     30.5 30.5
ATL-COM-INDET-2013-017 Yes     ID 31.5       3.6
ATL-COM-TILECAL-2011-047 Yes     TILE         4.6
ATL-COM-PHYS-2013-717 Yes Kevin and Jean-Francois 5.6   Kevin 5.6 1.7   6.6 6.6  
ATL-COM-DAQ-2013-033 Yes     TDAQ 31.5       6.5
ATL-COM-PHYS-2013-705 Yes Dan 30.5   Dan 1.6 (30.5)   6.6 6.6 7.6
ATL-COM-PHYS-2013-745 Yes RY     1.7     10.6 11.6
ATL-COM-PHYS-2013-749 Yes RY     1.7     10.6 11.6
ATL-COM-PHYS-2013-761 Yes P RY     1.7       12.6
ATL-COM-PHYS-2013-767 Yes P RY     1,7       12.6
ATL-COM-PHYS-2013-721 Yes Tony and Eram 6.6   Tony 6.6 30.6   13.6 13.6 14.6
ATL-COM-PHYS-2013-733 Yes Roger and Darren 9.6   Darren 10.6 1.7   14.6 14.6 14.6
ATL-COM-PHYS-2013-703 Yes Marcel and Arthur 29.5   Marcel 2.6 30.6 10.6 18.6 19.6 19.6
ATL-COM-PHYS-2013-713 Yes Elzbieta and Max 4.6   Max 5.6 1.7 10.6 14.6 14.6 to CMS 20.6
ATL-COM-PHYS-2013-725 Yes Arthur and Eram 7.6 10.6 Eram 11.6 1.7 16.6 19.6 19.6 20.6
ATL-COM-PHYS-2013-827 Yes P     RY 1.7     19.6 20.6
ATL-COM-PHYS-2013-715 Yes Paul and Tony 4.6   Paul 5.6 30.6   21.6 21.6 21.6
ATL-COM-PHYS-2013-751 Yes Gideon and Maarten 10.6   Gideon 11.6 1.7   20.6 20.6 21.6
ATL-COM-PHYS-2013-805 Yes Tony and Pekka 14.6   Tony 14.6 1.7   20.6 21.6 21.6
ATL-COM-PHYS-2013-793 Yes Hong and Soeren 13.6   Hong 14.6 1.7   18.6 19.6 to CMS 22.6
ATL-COM-PHYS-2013-829 Yes Zach and Michel 18.6              
ATL-COM-PHYS-2013-773 Yes John and Doug 12.6   John 13.6 30.6     2.7 2.7
ATL-COM-PHYS-2013-908 Yes Sara and Gordon 15.7   Gordon 15.7 15.7   22.7 22.7 22.7
ATL-COM-PHYS-2013-1011 Yes Mike and Sasha 19.7   Ricardo 22.7 23.7   25.7 25.7 25.7
ATL-COM-PHYS-2013-1019 Yes Doug and Paul 20.7   Doug 22.7 1.7   29.7 29.7 29.7
ATL-COM-TILECAL-2013-038 Yes TileCal 1.8     30.8   3.8 5.8 5.8
ATL-COM-PHYS-2013-1045 Yes Giacomo and Dan 31.7   Giacomo 1.12       23.8
ATL-COM-PHYS-2013-1054 Yes Gustaaf and Stan 2.8   Stan 6.8 20.8       26.8
ATL-COM-UPGRADE-2013-035 Yes Pippa 5.8   Pippa 6.8 20.8     17.8 17.8
ATL-COM-LARG-2013-023 Yes Larg SC     31.8     17.8 17.8
ATL-COM-PHYS-2013-1125 Yes Isabel and Lucia 16.9   Isabel 15.9       27.8
ATL-COM-LARG-2013-025 Yes     Larg SC         28.8
ATL-COM-PHYS-2013-1213 Yes Fabrice and Andrea 28.8   Marco 29.8 31.8   30.8 30.8 30.8
ATL-COM-TILECAL-2013-041 Yes     TileSC 31.8   29.8 30.8 30.8
ATL-COM-DAQ-2013-055 Yes     TDAQ SC 31.8   30.8 30.8 30.8
ATL-COM-PHYS-2013-1050 Yes Tony and Klaus 31.7   Tony 1.8 20.8     9.9 9.9
ATL-COM-PHYS-2013-1241 Yes Kevin and Reinhard 3.9   Kevin 3.9 15.9   10.9 11.9 11.9
ATL-COM-SOFT-2013-021 Yes     Comp SC 15.9   11.9 11.9 11.9
ATL-COM-PHYS-2013-1239 Yes Max and Deepak 3.9   Deepak 3.9 15.9   10.9 10.9 11.9
ATL-COM-PHYS-2013-1277 Yes     RY 9.9 15.9   11.9 11.9 12.9
ATL-COM-PHYS-2013-1303 Yes Rikard and Jana 10.9   Jana 10.9 eps   11.9 11.9 12.9
ATL-COM-PHYS-2013-1197 Yes     Peter 15.9   8.9 12,9 12.9
ATL-COM-PHYS-2013-1265 Yes     RY 6.9 eps   11.9 11.9 12.9
ATL-COM-INDET-2013-041 Yes     Indet SC 15.9 13.9     15.9
ATL-COM-DAQ-2013-083       TDAQ         16.9
ATL-COM-LARG-2013-029 Yes     Larg SC 5.9 eps   17.9 17.9 17.9
ATL-COM-PHYS-2013-1259 Yes     RY 5.9 eps   11.9 11.9 17.9
ATL-COM-PHYS-2013-1325 Yes Gideon and Leonardo 13.9   Gideon 13.9 eps   17.9 17.9 17.9
ATL-COM-PHYS-2013-1179 Yes     Manuella eps   18.9 18.9 18.9
ATL-COM-PHYS-2013-1251 Yes Andy and Dan 9.9   Dan 10.9 eps   18.9 18.9 18.9
ATL-COM-PHYS-2013-1311 Yes Reinhard and Craig 11.9   Craig 11.9     13.9 18.9 18.9
ATL-COM-PHYS-2013-1315 Yes Leonardo and Monika 11.9   Monika 11.9 eps   18.9 18.9 18.9
ATL-COM-PHYS-2013-1327 Yes Pat and Tony 13.9   Pat 13.9 eps   19.9 19.9 19.9
ATL-COM-PHYS-2013-1335 Yes James and Davis 13.9   James 16.9 15.9   18.9 22.9 23.9
ATL-COM-PHYS-2013-1247 Yes     Sasha 3.9 eps   20.9 22.9 22.9
ATL-COM-PHYS-2013-1297 Yes Alessandro and Maarten 11.9   Alessandro 12.9 eps   24.9 24.9 24.9
ATL-COM-DAQ-2013-069 Yes     TDAQ SC eps   24.9 25.9 25.9
ATL-COM-PHYS-2013-1229 Yes Dirk and Donatella 30.8   Dirk 1.9 eps   25.9 25.9 25.9
ATL-COM-PHYS-2013-1145 Yes     Barbara eps   20.9 22.9 27.9
ATL-COM-PHYS-2013-1263 Yes     Rikard 11.9 eps CMS 25.9 27.9 27.9 27.9
ATL-COM-PHYS-2013-1347 Yes Bob and Tony 18.9   Tony 19.9 eps   25.9 25.9 28.9
ATL-COM-DAQ-2013-067 Yes     TDAQ SC 30.9       28.9
ATL-COM-PHYS-2013-1301 Yes Bernd and Alison 10.9   Alison 10.9 eps CMS 25.9 30.9 30.9 30.9
ATL-COM-SOFT-2013-041 Yes     CompSC 30.9   27.9 30.9 30.9
ATL-COM-SOFT-2013-045 Yes     CompSC 21.10       2.10
ATL-COM-PHYS-2013-1353 Yes Mario and Jalal 19.9   Mario 20.9 30.9   1.10 2.10 2.10
ATL-COM-PHYS-2013-1261 Yes Mike and Dominique 6.9 11.9 Mike 11.9 eps   3.10 3.10 3.10
ATL-COM-PHYS-2013-1337 Yes Lashkar and Joost 18.9   Joost 19.9 eps     30.9 3.10
ATL-COM-PHYS-2013-1355 Yes     RY eps   28.9 28.9 3.10
ATL-COM-SOFT-2013-029 Yes     CompSC 21.10       5.10
ATL-COM-SOFT-2013-031 Yes     CompSC 21.10       5.10
ATL-COM-SOFT-2013-069 Yes     CompSC 21.10       5.10
ATL-COM-PHYS-2013-1363 Yes German and Juergen 26.9   Juergen 27.9 30.9   4.10 5.10 5.10
ATL-COM-PHYS-2013-1041 Yes Ketevi and Martin 30.7   Ketevi 2.8 21.7       Unk
ATL-COM-UPGRADE-2013-047 Yes     UpgradeSC 8.10       7.10
ATL-COM-PHYS-2013-1221 Yes Juan   Juan 30.8 eps       25.9
ATL-COM-PHYS-2013-1313 Yes     RY 13.9 eps       7.10
ATL-COM-SOFT-2013-049 Yes     CompSC 21.10       7.10
ATL-COM-SOFT-2013-055 Yes     CompSC 21.10       7.10
ATL-COM-SOFT-2013-047 Yes     CompSC 21.10       9.10
ATL-COM-SOFT-2013-053 Yes     CompSC 21.10       9.10
ATL-COM-SOFT-2013-039 Yes     CompSC 21.10       9.10
ATL-COM-SOFT-2013-035 Yes     CompSC 21.10       9.10
ATL-COM-PHYS-2013-1257 Yes Sarah and Martin 24.9 27.9 Martin 29.9 eps     8.10 11.10
ATL-COM-SOFT-2013-051 Yes     CompSC 21.10       11.10
ATL-COM-DAQ-2013-107 Yes     TDAQSC 30.9       13.10
ATL-COM-PHYS-2013-1255 Yes Hal and Roger 9.9   Roger 10.9 eps   14.10 14.10 14.10
ATL-COM-PHYS-2013-1305 Yes Xavier and Renaud 10.9   Renaud 12.9 eps   14.10 14.10 14.10
ATL-COM-PHYS-2013-1351 Yes Peter and Will 19.9   Peter 30.9 1.10     11.10 14.10
ATL-COM-INDET-2013-055 Yes     InDetSC 9.10       14.10
ATL-COM-PHYS-2013-1323 Yes Michael and Anna 12.9   Anna 16.9 eps 30.9     18.10
ATL-COM-PHYS-2013-1367 Yes Eram and Al 30.9   Al 3.10 15.10       20.10
ATL-COM-PHYS-2013-1253 Yes Wolfgang and Christian 5.9 9.9 Christian 9.9 eps 27.9     21.10
ATL-COM-SOFT-2013-059 Yes     CompSC 21.10       28.10
ATL-COM-PHYS-2013-1361 Yes Bruno and Leandro 26.9   Bruno 27.9 31.10       28.10
ATL-COM-SOFT-2013-073 Yes     CompSC 21.10       29.10
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Topic revision: r215 - 2013-10-29 - RikutaroYoshida
 
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