Request from Rebecca Rankin regarding e-expenses

Can I also put in a special request when using e-Expenses - on the very first line, please enter something meaningful about your trip in the very first 15 characters in the DESCRIPTION data field and then enter a zero monetary value. Thereafter enter your travel and subsistence costs from lines 2 onwards. What you enter in line 1 is replicated on transaction listing reports for all the other lines of the claim, not on the e-Expenses interface, but it does when the data is uploaded to the e-Financials purchase ledger.

Don't ask me why - it's way the current version of e-Expense talks to e-Financials. Anyone who uses WebFirst will have noticed this anomaly. If you use this work around, then line 1 will provide data for a "title". Don't try to get the project task into the DESCRIPTION, because that will be returned on reports under the job code.

I suggest you use the first day of travel, then destination - I know 15 characters does not provide much space - worse than Twitter! So example, if going to Geneva on Monday 16th July, enter:

16-Jul-12 GVA

If you only have one line item for your claim, say one flight cost, then just enter the monetary value for your ticket on line 1 - don't need a zero value title line, but still enter something meaningful as requested about the nature of your trip.

For information, your entries on e-Expenses for CLAIM DATE and EXPENSE DATE don't upload to e-Financials purchase ledger, and therefore do not return on the standard transaction listing reports as they are currently written by FIS.

-- VictoriaMartin - 19-Oct-2012

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Topic revision: r1 - 2012-10-19 - VictoriaMartin
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